Inc. Thornton Bridge,
Humberton, Ellenthorpe and Milby
A meeting of the above Parish Council was held on the 24th
July 2003 at 7.15pm at Coronation Hall, in the meeting room, in accordance with
the Local Govt. Act 1972, due notice having been given
The meeting opened at 7.25pm.
PRESENT: -Mr Rae (chairman), Mr
McKenzie (vice-chairman), Mrs Lister, Mr Merson,
Mr Proctor, Mr Parr, Mr Whitehouse, Mr Wilkinson, Mrs Jacobs (clerk).
Mr Owens arrived at 7.45pm, apologised for his lateness.
1) APOLOGIES/CODE OF CONDUCT
Mr Rae welcomed the councillors to the meeting and asked if anyone wished to
declare an interest relating to the agenda or had receipt of gifts above
£25.00.
2) MINUTES
Resolved.
That the minutes of the meeting held on 21st May 2003, having been
copied and distributed be taken as read and confirmed and signed.
3)
FINANCE AND
SETTLEMENT OF ACCOUNTS
a)
Mr Rae advised that the state of accounts stood at £1062.19 plus the Awards for All Grant of
£750.00, which had been received in June, thus making £1812.19.
A/Cs to pay as follows:-
b)
Rent of room at Coronation Hall
...£5.00
c)
Clerks salary May/June/July(paid by standing order)
.£432.00
Clerks Expenses-tel.a/c, postage, envelopes
.£28.28
d)
Grass cutting
..£195.00
e)
PWLB (paid by direct debit 9th June)
..
..£728.67
Action;- Mrs Jacobs to settle all a/cs
4)
CORRESPONDENCE
a)
NYCC-Plan and Local Govt. Review.
Mr Rae read the communication to the councillors and asked for views, if any,
on this documentation by 31st August.
Action - none
b)
Office of Deputy Prime Minister- Consul. Paper on Indemnities for
Relevant Authority Members and Officers.
Mr Rae explained the contents of this letter regarding the Code of Conduct
indemnities.
Action - none
c)
Office of the Deputy Prime Minister New Ethical Framework Regulations
Mr
Rae explained the procedures to be adopted for cases of alleged misconduct
under the Code of Conduct.
Action none
d)
Boundary Committee- Local Govt. Review of Two-Tier areas in N.Yorks.
& The Humber
The
letter was read to committee; there were no comments.
Action none
e)
Boundary Committee Periodic Electoral Review of NYCC Draft
Recommendations
Letter
read, no comments.
Action none
f)
Illegal Erection of Estate Agent Signs
Mr
Rae confirmed that Harrogate Borough Council are now taking a positive line
with estate agents who are illegally erecting For Sale signs on public land.
A Langthorpe resident via Boroughbridge Town Council had brought several
instances in the Langthorpe and Kirby Hill areas to attention. Mrs Jacobs had
written to the resident.
Action none
g)
Harrogate Borough Council-Consultation Meetings with Parish Councils
2003/4
The
next meeting is to be held on 6th November at Aldborough Village
Hall. Any items for that agenda to be raised at the next Parish Council
meeting, which is to be held on 18th Sept 2003. The closing date for
the Consultation Meeting agenda is
23rd Oct.2003.
Action add this item to next agenda
h)
Countryside Footpaths within the Parish
Mr
Rae explained that a local resident, who was a Parish Councillor in 1972 had
requested information, dating back to 1972, from Mrs Jacobs about footpaths
within the parish. He wished to ascertain which paths had been recommended to
be closed/re routed by himself and two other councillors at the time of the
provision of the Countryside Act of 1968.
Neither Mrs Jacobs nor Mr Rae could trace any papers relevant to this. It was
suggested that Mrs Jacobs contact DEFRA, Hg. Boro. Cncl for any information
which could verify this.
Action -Mrs Jacobs to deal and
subsequently contact the resident
i)
Rowan Tree, Kirby Hill Village Green
Mr
Parr was concerned about several dead branches on this tree. Hg. Boro. Cncl
suggested that only dead limbs need be removed until such times when the tree
should be felled (approx. 3/4/years time). Three tree surgeons were recommended
in the area. Mr Wilkinson offered to prune the tree in the foreseeable
future. Mr Owens proposed that Mr
Wilkinson carry out this work. Mr Rae seconded this.
Action Mr Wilkinson to deal with Rowan
tree
j)
Speeding Concerns Milby to Brafferton Bridge Road
Mr
Merson advised that he had attended the Police Liaison meeting and raised this
problem of speeding, but it was suggested that he contact NYCC, Highways Dept.
at Fulford in York. Mrs Jacobs confirmed that she had already written to NYCC
about this issue and this is still receiving attention
Action Mrs Jacobs to diary and follow
up.
5)
CLERKS/COUNCILLORS
REPORTS AND MEETINGS
a)
Police Liaison
Mr
Merson had attended the meeting and the minutes were placed in the circulation
folder for sight.
Mrs Jacobs mentioned that she had invited the Police to the PC. Meeting,
especially in view of the recent burglaries in Kirby Hill. Mr Whitehouse
advised that he was disappointed that it had taken 48 minutes by telephone to
report suspects on his property on 26th May this year. No officer
investigated/followed up his report. The Councillors felt that the delay was
unjustified and requested that this is raised at the next Police Liaison
meeting on the 11th August and also Mrs Jacobs write to Martin
Leather, Green Hammerton and express the disappointing views of the PC.
Action Mr Wilkinson to raise above at
Police Liaison and Mrs Jacobs to write to Martin Leather.
6)
FURTHER UPDATES
ON ONGOING MATTERS
a)
B6265 Lay-By Re Parking of Overnight vehicles
Mr Owens gave an update on his dealings with
NYCC. This lay-by is currently used by NYCC for stock piling grit for road
maintenance. Mr Owens suggested a choice of three options open to the PC to
tackle this unsightly area.
1) The enforcement of overnight
parking there is a notice which stipulates no o/n
parking on this lay- by
2) Prevent use of HGV by erecting
barriers
3) Seek closure of lay-by now that
the road is no longer the A1 but a B road
Discussion took place and Mr Owens proposed that the most appropriate option to
follow was number 3. This was seconded by Mr Rae
Action Mr Owens to contact NYCC, John
Lee at Fulford
b)
MSA
Mr
Owens confirmed that the Public Inquiry was now completed and that the
Inspector was writing his report. The decision is expected between December
2003 and May 2004. Mr Owens reported that those who had attended the Inquiry in
their professional status were extremely impressed with the case put forward by
the Kirby Hill RAMS and Parish Council. Mr Rae thanked Mr Owens for his report,
together with the input that he made into the Public Inquiry. All those present
unanimously agreed.
Action- ongoing
c)
Kirby Hill Primary School Learning Through Landscapes
Mr
Wilkinson and Mrs Jacobs gave a brief outline on this project, which has been
produced by a local architect, working for Hartlepool Council, who specifically
designs landscapes with the educational curriculum in mind. There is no plan at
this moment to provide an accessible childrens play area on the school site to
the local residents during out of school hours. Commuted money therefore would
not yet be required on this project.
Action ongoing
d)
Langthorpe Play Area/106 Monies
Mr McKenzie had attended a sub-committee meeting to discuss the provision of
the play area on Leeming Lane, Langthorpe. He advised that this play area was
to be self financed by Langthorpe Parish Council from their own funds.
Mrs Jacobs showed a letter to the Councillors from a youth in Langthorpe, which
requested a skate park in the area. This is matter currently is being dealt
with by Langthorpe PC.
Mr Rae suggested that as 106 monies are not, in the near future, to be utilised
on a project at the primary school, then these can be re-offered to Langthorpe
PC toward their proposed play area.
Mr Merson enquired if 106 monies could be used to widen the footpath along
Leeming Lane, thus making it safer for pedestrians/cyclists to get to the play
area. Mrs Jacobs did not think this would be acceptable but would confirm this
with Hg. Boro. Council
Action Mrs Jacobs to write to Mr
Collins and Hg. Boro. Cncl on above
points
e)
Re Instatement of Bus Stop Outside Kirby Hill School
Mr Rae advised that NYCC are still waiting the Traffic Police to give a
decision of the siting of this bus stop.
Action:-ongoing
f)
Provision of a Village Design Statement/Parish Plan/Community
Investment Prospectus
Mr
Rae handed out to Councillors a copy of the Kirkby Malzeard Village Design
Statement, which he had obtained from the Internet and requested that
councillors peruse this document in readiness for discussion at the next
meeting.
The Village Design Statement when produced is used at parish and district level
as an aid with planning and is supplementary to the District Local Plan.
Mr Owens stated that there will be increased pressure on planning applications
around the villages during the next 5 years and therefore it is important that
the PC. produce this Design Statement in order that their opinions/views will
be taken into account when each planning document is submitted.
This is to protect the villages when
developers submit planning and control types
of planning in the future.
Mr Proctor stated that the village of Kirby Hill should remain distinct and
separate from Boroughbridge by not allowing infill between itself and the town.
Mr Rae suggested that the Village Design Statement took preference over the
provision of the Parish Plan. Mrs Jacobs asked which village would be dealt
with primarily as there are 5 villages in the parish.
Mr Rae suggested that this decision be made at the next meeting when
councillors had perused the handout.
Action- ongoing and Mrs Jacobs to request up to date information and
documentation from Countryside Agency.
g)
Kirby Hill Primary School Drop Off Only Sign
It
was agreed to delete this item from the agenda as it was felt by Accord and the
primary school that the entrance is already too cluttered with signage.
Action - none
h)
Road at Rear of Kirby Hill Primary School/Village Green
Mr
Rae had requested that these items be investigated by a sub committee of
councillors to determine issues which have been raised over the last few years.
Mr Parr, Mr McKenzie and Mr Whitehouse had volunteered and will liase with each
other. Mr Rae advised that he had papers relating to the village green in files
and would pass these to the sub committee. Mrs Jacobs passed her files to Mr
Parr.
Action Mr Rae to pass on papers
Action Sub committee to liase together
i)
Boroughbridge Community Care Transport Grant
Mr
Proctor advised that he felt there was in sufficient need to provide additional
and specific transport for the community as residents had far reaching and
differing needs.
He did mention the taxi token system and will advise the councillors at the
next meeting of those details.
Action ongoing
j)
Footways of Kirby Hill
NYCC
are still dealing with Manor Drive footpaths.
Action - Mrs Jacobs to follow up
k)
Speed Humps St Johns Walk, Kirby Hill
After
a local resident had requested speed humps in St Johns Walk, Mrs Jacobs had
written to NYCC in June but to date not had a reply. NYCC however have advised
verbally that as they have a fixed budget, due to financial restraints, for
these projects, the humps are only positioned in well known accident areas.
NYCC also find that motorists become extremely disillusioned with having to
bounce over them after a short period of time. Mr Rae asked that Mrs Jacobs
write to the resident who raised this enquiry and advise that the speed humps will
not be going ahead.
Mrs Jacobs had also contacted Mr Ellis,
builder for his views on this .
Action Mrs Jacobs to deal
l)
Church Lane Re Siting of 30mph Sign
Mr
Rae advised that Mrs Jacobs had contacted NYCC about re siting this sign and
although not having received a reply, had spoken to NYCC who believe that the
sign should not be moved. A visit to the site will be made though with a view
to determining if the school children warning sign which appears first, should
be highlighted. Councillors debated this and Mrs Jacobs will await outcome of
visit before pursuing further.
Action ongoing
m)
Parish Council Notice Board Awards for All
Mr
Rae confirmed that £750.00 grant had been received for two new notice boards.
Mrs Jacobs had spoken to Burrells but unfortunately the provision of the boards
had not yet started although these had been promised for the end of July. Mr
Wilkinson agreed to assist in any installation work involved.
Action ongoing
n)
Internal Audit of Accounts
Mr
Rae advised that Mr McKenzie and Mrs Jacobs were to audit the Parish Accounts
with Langthorpe and Brafferton PCs on the 12th August. Mr McKenzie
confirmed that he is on holiday 11th August to 25th
August and couldnt attend.
Action Mrs Jacobs to contact Mr
Collins and rearrange dates.
o)
Training for Chairman and Clerk
Mr
Rae advised that he and Mrs Jacobs were to attend training in Sept. and Oct.
and asked if any councillors wished to take part.
Action Mr Rae to report on training at
future meeting
7)
PLANNING
a)
John Ellis Builders Ltd St Johns Walk, Kirby Hill.
Substitution of house types for plot 15 and 16
Agreed by Hg. Boro, Cncl.
b)
Falcon Developments (UK) Ltd
Conversion of old Kirby Hill Primary school into residence
Outline planning for one new dwelling in old school grounds
Agreed by Hg.Boro.Cncl
c)
Mr D Smith.- 40 Market Hill, erection of 2 storey side & single storey rear extension.
Agreed by Hg, Boro. Cncl
d)
Profs Renfrew and Smith
Burton Cottages, Nr. Helperby. Erection of single storey rear extensions for
two cottages.
Agreed by Hg. Boro. Cncl
e)
Mr D Dilworth and Miss G Taylor. 9 The Grange, Kirby Hill.
Erection of a 2 storey rear/side extension, first floor front/side extension
and rear conservatory.
Agreed by Hg. Boro Cncl
f)
Mrs Rispin 20 Manor Drive, Kirby Hill Erection of a single
storey side/rear extn.
Agreed by Hg. Boro.Cncl
g)
Mr J Garrard 2 The Grange, Kirby Hill. Erection of a 2 storey
side extn.
Agreed by Hg. Boro.Cncl
h)
Mr Mrs Lambert 6 The
Grange, Kirby Hill. Erection of a 2 storey rear extn.
Agreed by Hg. Boro.Cncl
i)
Mr M Newby 14 Market Hill. Erection of a single storey rear
extn.
Agreed by Hg. Boro.Cncl
j)
Mr Mrs Metcalfe 8 Market Hill, Milby. Erection of a 2 storey side
extension and single storey rear extension. 6.57.58.FUL 03/029983/FUL
Agreed by PC, but wished to draw
attention to their concern at the number of this type of extension up to
property boundaries and to the effect on the overall character of the estate.
k)
A G Soutar 18 The Grange, Kirby Hill. Erection of a first
floor side extension. 6.47.68.FUL
03/03106/FUL
Agreed by Parish Council
DATE OF NEXT MEETING:- 18th SEPTEMBER 2003. CORONATION HALL,
MEETING ROOM AT 7.15PM
Mr Merson and Mr Whitehouse
had apologised and left the meeting at 9.00pm.
Mr Owens advised the
committee that although Broadband Internet Service does not exist in Kirby Hill
he is looking into, for the future, providing this service via wireless, to the
community and at a lower price than that of BT.
A folder of items received for circulation to councillors was distributed at
the meeting.
THE MEETING CLOSED AT 9.40PM
SIGNED
DATED