A meeting of the above Parish council was held on the 20th
November 2003 in the meeting room of Coronation Hall, in accordance with the
Local Govt. Act 1972, due notice having been given.
The meeting opened at 7.15pm
PRESENT: - Mr M Rae (chairman), Mr L
Proctor, Mrs M Lister, Mr G Parr, Mr C Merson,
Mr G Owens, Mrs Y Jacobs (clerk)
1)
APOLOGIES: - Mr P McKenzie,
Mr R Wilkinson, Mr K Whitehouse, Cllr Wilson,
Sgt Sweeney
Mr Rae welcomed the councillors and a visitor to the meeting and asked if
councillors wished to declare an interest relating to the agenda or had receipt
of gifts above £25.00. Mr Owens declared an interest in item 6c)
Mr Rae then closed the Parish Council meeting and opened a Parish Meeting. This
was to allow a local resident, to discuss the speeding problems of a local
youth and high performance cars along St Johns Walk, Kirby Hill. He had also
written to the Parish Council about this matter requesting the possibility of
speed humps.
Mr Rae advised that speed humps had been requested several months ago, but this
was met with disapproval from other residents in St. Johns Walk and NYCC. Mr
Rae then read out a letter from Sgt Sweeney, which asked for any incidents of
dangerous driving to be specifically reported to the NY Police, when this could
then be acted upon. Sgt Sweeney felt that it was impossible to judge speeds
without the use of a speed gun.
Possible options were given to the resident on which he could follow up and if
he wished to act further the PC would be willing to assist. It is possible that
a residents meeting may be called at a later date to discuss this issue. The
resident left the meeting at 7.40pm and Mr Rae re opened the Parish Council
meeting.
2)
MINUTES
Resolved. That the minutes of the meeting held on 18th September
2003, having been copied and distributed be taken as read and confirmed and
signed.
3)
FINANCE AND
SETTLEMENT OF ACCOUNTS
a)
As of 20th November 2003 the accounts stood at
..£2205.96
b)
Precept payment received 29/9/03
..£2000.00
c)
NEDL wayleaves received 3/11//03
...£35.22
d)
To pay rent of room 2 meetings ( 23/10 and 20/11)
£10.00
e)
.. .. grass
cutting
.£195.00
f)
.. ..Village Green footpath maintenance
.£60.00
g)
Clerks fees 28/9/03 and 28/10/03
..£288.00
..
.. expenses, postage, pins,
envel./ paper
..£8.39
h)
Donation for Remembrance Wreath (S137)
.£30.00 this was
proposed By Mr Rae; Mr Owens seconded this.
i)
Donation for Citizens Advice Bureau (S137)- the councillors declined
this
j)
Donation for Yorks. & Humber Crime Stoppers the councillors
declined this
k)
Donation for Boroughbridge Communicare Service
.£30.00 (proposed by
Mr Owens; Mrs Lister seconded this.
l)
Mr Rae advised that the papers for 2004/5 Precept had arrived and the
councillors discussed this. Mr Rae advised that the precept would have to be
increased if the PC was to be able to return as soon as possible to carrying
over a working balance of £1,000.00 at the end of each year. Mr Parr proposed a
precept of £4,400.00, an increase of 10%;
Mr Proctor seconded this.
Action:- Mrs Jacobs to settle a/cs
4)
CORRESPONDENCE
a)
Harrogate Borough Council Maintenance Grant.
Mr Rae confirmed that the grant would be £299.00 (Grass cutting)
Action: - Mrs Jacobs to send all
receipted a/cs to Harrogate Borough Council
b)
Footpaths and Stiles in Kirby Hill
Mrs Jacobs advised she is still dealing with these enquiries
Action:- ongoing
c)
Leeming Lane Manhole Cover
Mrs Jacobs confirmed that the water board was to repair this, at a local
residents request, within the next weeks.
Action:- ongoing
d)
Church Lane Condition of Road Verges
Mrs Jacobs had contacted NYCC, who agreed to repair this in the future along
with the other roads in the Harrogate District, which need attention.
Action:-ongoing
e)
Village Road Safety Scheme
Mr Rae reminded the councillors of this scheme and although too late for
2004/5, the PC should diary for attention at an earlier occasion next year.
Action: - Mrs Jacobs to diary for mid
2004.
f)
Highways Agency A1 (M) Blyth to Gateshead Draft Route Management
Strategy
Leaflets
had been posted advertising this scheme Mr Rae read the letter and
Mr Owens confirmed that he had written putting forward views regarding the MSA.
Action:- None
g)
N.Y.Police Operations Delivery & Ratcatcher
Mr
Rae read this letter which is the declaration on criminals and their
activities. Leaflets posted.
Action:- None
h)
NYCC Unitary N.Yorkshire Submission to the Boundary Comm. For England/NYCC
The papers were input to the circulation folder.
Action:- None
i)
Audit Commission Re Harrogate Borough Council Questionnaire
Action:- Mr Rae and Mrs Jacobs to
complete 26th November 2003
j)
Request for Bus Shelter Kirby Hill
Mr Proctor requested this for residents of Church Close as their bus stop is in
an open area and where in winter there is no protection against the bad
conditions. Mrs Jacobs had contacted NYCC Passenger Transport who whilst agreed
to visit and attempt to find a suitable site near the Village Green (a
straighter section of road), it would not be possible to place a shelter in the
area which had been requested. (same reasons as why the request for a bus stop
at this site had been rejected). Mr Proctor did not feel that this would
benefit the residents, as they would have further to walk for the bus.
Action:-none
k)
St. Johns Walk/Village Green
Mr Wilkinson had asked that this item be brought to the attention of the
councillors. John Ellis (Builder) is in the process of completing the road
surface of St Johns Walk and although the pavement on the western side of this
road will be fully completed up to the footpath which runs along the Village
Green, the eastern pavement would not be completed as this land is still in the
ownership of the PC. Mr Ellis has agreed to fully complete the pavements should
the PC. agree to relinquish this small strip of land. The Councillors agreed to
this and requested that ultimately Mr Ellis bring this land to the standards of
the County Council for adoption.
Action:- Mrs Jacobs to deal
5)
CLERKS/COUNCILLORS
REPORT AND MEETINGS
a)
Harrogate Borough Council- Consul. Meeting with Parish Councils/106
monies
Mr Rae reported on this meeting and the issue of future flexibility on the spending
of 106 monies. The new rules on this will not be finalised for approx.2 years.
Action - none
b)
Learning Through Landscapes
Mr
Owens reported on this meeting at Kirby Hill School; there is still the
possibility of a play area at the school and although not a priority, perhaps
in 2/3 years time.
Action - none
c)
Langthorpe Play Area
Mrs
Jacobs advised that there would be a meeting at Mike Collins home 25th
Nov. 7.30pm. Mr Owens would attend should Mr McKenzie not be available.
Action: - Mrs Jacobs to advise Mr
McKenzie.
d)
Police Liaison
In Mr Wilkinsons absence the minutes were placed in the circulation folder for
sight.
Action: - none
e)
Chairman/Clerk Training
Mr Rae reported on this training, which he & Mrs Jacobs had attended,
advising that it is illegal to show on an agenda any other business AOB
Should an item arise that is not shown on the agenda this may be stated in the Minutes, but no decision or action
must be minuted. This will be itemised on the following agenda and then
discussed/minuted at that meeting.
It was also mentioned that by law, a Parish Meeting should be held at least
once a year- March/April; this is in addition to the Parish Council meetings
and AGM
Action:- add to agenda for Jan.2004
arrange date for Parish Meeting
6)
FURTHER UPDATES
ON ONGOING MATTERS
a)
B6265 Lay-By Parking of Overnight Vehicles
Mr Owens advised that he is still dealing with NYCC regarding closure of this
lay-by
Action:- ongoing
b)
MSA
Mr
Owens updated the councillors on this. The K.H. RAMS had met to formulate their
course of action for when the result of the Inquiry is known. The report had
not yet gone to the Secretary of State; the result is expected approx. between
Feb & April 2004.
Action:- ongoing
c)
Kirby Hill Broadband
Mr
Owens confirmed that the request to Awards for All had now been sent. 21
residents and Kirby Hill School are interested. Mr Rae asked about the
implications for this proposal of Boroughbridges plans to get Broadband. Mr
Owens explained the procedures this will come down to choice ultimately, but
he believes the system supplied for Kirby Hill will be cheaper.
Action:- ongoing
d)
Parish website
Mr
Owens confirmed that this is working and enhanced by the inclusion of minutes.
He requested that future input could be carried out by emailing or phoning
him.
Action:- ongoing
e)
Road/Pavement Conditions in Kirby Hill
The
repairs are to be carried out during the next few weeks.
Action: - Mrs Jacobs to follow up.
f)
Speeding Milby to Brafferton Bridge Road
Mrs
Jacobs advised that as John Lee at NYCC was on long-term sick leave, his
casework was not receiving attention.
Action:- Mrs Jacobs to pursue
g)
Parish Notice Boards/Varnishing of Benches
The
new boards are erected. Mr Merson will re erect old the board from The Grantham
Arms and place this in Milby. Mr McKenzie dealing re benches.
Action:- Mr Merson to deal re board and
Mr McKenzie re benches
h)
Road Rear of Village Green
Mr
Rae read the letter from NYCC who are refusing to adopt this road. Mr Proctor
advised that during meetings with NYCC and the PC. during the planning stages
of the new Kirby Hill primary School, NYCC had indicated that they would be
prepared to maintain this road, as it is primarily used by staff and visitors
to the school. It was suggested that Mrs Jacobs write to NYCC Education Dept.
and request maintenance costs toward the road.
Action: Mrs Jacobs to search papers
& write to NYCC, Education Dept.
i)
Village Design Statement
Mr
Owens has agreed to work on this project with assistance from a working party.
Action:-ongoing
j)
Quality Parish Councils
These
documents were placed in the circulation folder; this project is to be looked
at in 2 years after completion of the Village Design Statement and Parish Plan
Action: none at present
k)
Boroughbridge Partnership Investment Prospectus
Mr
Rae confirmed that he is attending these meetings; there is an action plan in
force, for June 2004 for funding and examples of priorities were given.
Action:- ongoing
7)
PLANNING
a)
Corban Developments - Old Kirby Hill Primary School Site.
6.47.46.Q.FUL Conversion of old school house to form 1 dwelling. Conv. Of
outbuilding to form workshop and demolition of toilet block/replacement with
office for domestic use.
Agreed by Hg. Boro. Cncl
b) A.G.Soutar 18 The Grange,
Kirby Hill. 6.47.68.A.FUL 03/04936/FUL. Revised scheme. Erection of 1st
floor side extn.
Parish Council didnt object but wished
to comment.
c) The Crown Estate-
Thornton
Manor Farm., Thornton Bridge, Helperby. 6.36.6.A.FUL 0300090REFPP.
Appeal against Hg Boro Cncl refusal.
d) Mrs D Smith 33 Market Hill,
Milby.6.57.59.FUL 03/04444/FUL. Erection of 2 x 2 storey extns. And single
storey side porch
Hg. Boro. Cncl refused planning
permission.
e)
Mr H L Gutteridge. Land rear of St Johns Wk, Kirby Hill.
6.47.69.FUL03/04872/FUL
Erection of 1 stable block inc. hay store.
This was discussed by councillors and residents at a meeting 23rd
Oct.
The PC. did not object, but wished to
comment on issues.
f) Mr Mrs S Preston
-
Rosedene, Milby, 6.57.59.FUL 03/05604/FUL. Erection of 2 storey side and rear
extn. with first floor balcony to rear.
Agreed by PC.
g)
M G Fowler- The Larches, Church Lane, Kirby Hill. 6.47.70.OUT
03/05069/OUT. Outline application for erection of 1 dwelling with access
considered.
The PC objected to this.
The councillors then discussed the dates of future meetings for the following
year as had been requested by Coronation Hall Committee. These are as follows:-
12th January
2004.
1st March 2004.
10th May 2004.
(to be AGM & PC meeting)
12th July 2004.
13th September
2004.
15th November
2004.
The meeting closed at 10.30pm
SIGNED
DATED