1)
APOLOGIES: none
CODE OF CONDUCT:
Mr Rae welcomed the councillors and asked if anyone wished to declare an
interest relating to the agenda or had receipt of gifts above £25.00
Mr Owens declared a personal interest in item 6f - Kirby Hill Broadband as it is hoped his company will be
supplying this service ultimately to Kirby Hill.
2)
MINUTES
Resolved. That the minutes of the meeting held on 24th July 2003
having been copied and distributed be taken as read, confirmed and signed by
the chair as a correct record.
3)
FINANCE
(STATEMENT AND PAYMENT OF A/Cs)
a)
The a/cs stood at £549.84
b)
Rent of room……………………………..….£5.00
c) Clerks fees, July and August ………..…...£288.00
d) Clerks expenses- postage and telephone…..£22.30
e)
Noticeboards…Burrells………….……….£750.00
Action: Mrs Jacobs to settle A/cs –
chase up receipt from Burrells
4) CORRESPONDENCE
a) NYCC – Doorstep
Crime Initiative: Warning and Advise Network
Mr
Rae read this letter, which had suggested that parish councils had an email
contact for rapid response situations. It was agreed to input Mrs Jacobs email
onto this network.
Action: Mrs Jacobs to deal
b) Harrogate Boro
Cncl. Standards Sub Committee
Mr
Rae gave information on this communication, which was then placed, in the
circulation folder.
Action: none
c) Boundary
Committee
Mr
Rae advised the councillors about the review of the two-tier area in Yorkshire
& the Humber.
Action: none
d) Regional Spatial Strategy
e) Yorkshire &
Humber Assembly – Consultation Draft
Mr
Rae advised on items d and e which related to RPG 12 changes. He highlighted on
the major new changes in the consultation draft leading to regional change
Action: none
5)
CLERKS/COUNCILLORS
REPORTS AND MEETINGS
a)
Police Liaison
Mrs Jacobs confirmed that a reply from the Police Liaison Committee about the
enquiry relating to intruders at the home of Mr Whitehouse had been received.
Problems which had occurred at the telephone answering centre were now being
attended to and it was hoped to improve that situation which had caused long
delays in calls being dealt with promptly.
Action: none
b)
Audit of Accounts
Mr
Rae thanked Mr Merson and Mrs Jacobs for attending the recent Audit; the parish
accounts were now with Mazars.
Action: ongoing
6)
FURTHER UPDATES
ON ONGOING MATTERS
a)
B6265 Lay-by Parking of Overnight Vehicles
Mr Owens reported that he had contacted John Lee of NYCC about obtaining a
closure order for this lay-by.
Action: ongoing
b)
MSA
Mr Owens advised that the Inspector was completing his report on the Public
Inquiry and this should be finalised by December. He confirmed that the K.H.
RAMS are to meet in October to decide on strategies, which they would take
depending on the outcome of the Inquiry. He reminded the councillors how the
MOD had not accepted the possibility of bird strikes causing accidents in the
vicinity of the MSA; it now appears that the Mod are using this as an objection
to a pond development 3 Kms north of the airfield of Dishforth. The Rams have
written to the Inspector pointing out the inconsistency of the MOD.
Action: ongoing
c)
Harrogate Borough Council Consul. Meeting with
Parish Councils
Mr Rae reminded the councillors that any issues for this meeting should reach
Mrs
Jacobs by 16th October for inclusion on the agenda at the meeting to
be held on 6th November at Aldborough Village Hall.
Action: Mrs Jacobs to email and remind
councillors at the beg of October for inclusion of any item and seek a
volunteer to attend the meeting
d)
Village Green – Rowan Tree
It
was decided to remove this item from the agenda, but to recheck in Spring 2004
on the condition of the tree in case of further deterioration.
Action: Mrs Jacobs to diary for 2004
e)
Village Green- Narrowing Footpath
Mr
Owens had received a complaint that this path was now too narrow for parents
with prams/pushchairs. Mr Proctor had also inquired about this problem. In view
of the expense, which would be incurred in arranging for this to be widened, Mr
McKenzie proposed that local youths widen the path for a nominal price. Mr
Proctor seconded this. Mr Rae proposed and Mr Merson seconded a fee of £20.00
each (3 youths)
Action: Mr McKenzie to organise
f)
Kirby Hill Broadband
Mr
Gareth Owens declared a commercial interest in this item, as his company was to
provide Broadband to Kirby Hill.
He explained that the idea is to share with the community of Kirby Hill, a
wireless system that could replace existing Internet Services. From the survey
carried out in the village, 21 residents had shown an interest and the local
school having 30 computers were also keen to participate. A test is to be set
up with a resident in the foreseeable future. To equip Broadband initially, a
fee of £2,000.00 will be required; Awards for All and Yorkshire Forward were
discussed as bodies to whom the PC could possibly obtain grants in order to
assist Mr Owens. Mr McKenzie proposed that the PC contact Awards for All; Mr
Merson seconded this.
Action: Mrs Jacobs to obtain
documents from Awards for All – urgently
g)
Parish Web Sites
Mr
Owens advised that he had produced the website at the beginning of the MSA - www.kirbyhill.org and was now in the process
of including items for the Parish Council. He advised that a letter had been
received from YLCA offering the web address:- KirbyHill.nyorks.gov.uk for use
by this council and he proposed that it should be taken up, but to retain the
existing website address.
Action: Mrs Jacobs to register this with
YLCA, pointing out the existing web address and check that no fee is applicable
h) Countryside Act
re Enquiry Relating to Parish Footpaths
Mr
Rae confirmed that no papers or records exist which relate to an enquiry about
the re routing/abolishing of local footpaths in the parish. NYCC advise that to
proceed with that type of request would raise charges of £1,000.00.
Action: Mrs Jacobs to write to Mr Hick
and advise that the PC can not proceed further
i)
Road/Pavement conditions in Kirby Hill
Mr
Proctor confirmed that a resident of Manor Drive had advised him that the
necessary work would be completed when funds were available. Mrs Jacobs
confirmed that the pavement at no. 10 St Johns Walk, would receive attention over
the next months. No other remedial work in Kirby Hill would be carried out due
to financial restraint on NYCC. Mr McKenzie requested that Mr Ellis be asked to
repair the pavement at the end of St.Johns Walk.
Action: ongoing/Mrs Jacobs to deal
j)
Kirby Hill Primary School – Learning Through
Landscapes
As
there was nothing to report on this item, it was agreed to delete from future
agendas.
Action: none
k)
Langthorpe Play Area/106 Monies/Skateboard Ramp
Mr
Rae advised that this was an ongoing item and although nothing to report
at this time, Mr Collins of Langthorpe Parish Council would be contacting Mr
McKenzie shortly to pursue.
Mr Rae advised the councillors that a youth from Langthorpe had put forward a
case for a skateboard park in the area i.e.Boroughbridge/Langthorpe. It was
suggested that 106 monies from this council might be utilised should the
correct criteria be achieved.
Action: ongoing
l)
Re Instatement of Bus Stop
Mr
Rae thanked Mr Proctor for attending meetings with NYCC Passenger Transport to
determine where the new stop should be erected. Police Traffic Management
Officer had decided that the stop should not be reinstated from a safety
aspect, but that a “custom and practice stop” would exist. NYCC will ensure
that all bus drivers are aware of that facility.
Action: none
m)
Boroughbridge Community Care- Transport Grant
Mr
Rae thanked Mr Proctor who had attended meetings to discuss various grants for
transport services. He confirmed that a survey would be required to ascertain
residents needs, but at this time it was decided to delete from the agenda
until a later date.
Action: Mrs Jacobs to file/diary for
future in connection with Parish Plan
n)
Speeding Milby to Brafferton Bridge Road
Mr
Rae advised that Mrs Jacobs had written in May to NYCC, Fulford, had an
acknowledgement, but no answer to date and she had therefore written once
again.
Mr Merson suggested that a restricted speed limit be placed on this road as
none exists at present.
Action: ongoing
o)
Speed Humps – St Johns Walk
Mr
Rae confirmed that Mrs Jacobs had written to a resident advising regrettably
that speed humps could not be provided
Action: none
p)
Church Lane re Siting of 30 mph Sign
Mr
Rae read the letter from NYCC, Fulford, advising that to move the sign would
require a Traffic Regulation Order. Discussions took place, Mr Wilkinson
proposing that the existing signage being adequate should remain in its current
position.
Action: none
q)
Awards for All – Parish Noticeboards
Mr
Rae requested that as the boards have now been delivered, could councillors
volunteer to assist Mr Wilkinson with the siting/erection. Mr Merson agreed to
help. Mrs Jacobs advised that the boards would need to be included on the
Insurance policy and that it would be possible to claim for the vandalised
board in Kirby Hill.
Mr McKenzie stated that village benches required a coat of varnish and that he
would deal accordingly.
Action: Mr Owens/Mrs Jacobs to
advertise the existence of new boards in Beyond the Pews and web site.
Mr Owens to produce “headers” for new boards re Kirby Hill and Dist P.
C.
Mrs Jacobs to arrange insurance, advise Awards for All” on
spending/ Certificate to be posted.
Mr McKenzie to arrange varnishing of village benches
r)
Road at Rear of Village Green
Mr
Parr had perused all Parish Council documents but could not trace/determine who
owned the road at the rear of the village green. Mrs Jacobs had on a previous
occasion contacted the Land Registry Office and again no records could be
found. Mr Parr proposed that NYCC be asked to adopt this road as the school are
and have been for many years the main users.
Mr McKenzie seconded this.
Action: Mrs Jacobs to write to Tom
Coyne, NYCC in Northallerton
s)
Village Design Statement
Mr
Rae asked should the council proceed with this and re iterated that this document
would be a community aid in planning in the future. Several councillors agreed
and Mr Owens proposed residents might be interested in putting together a
working party and forming a sub committee.
Action: Mr Owens/Mrs Jacobs to advertise
for sub comm. on website/Beyond the Pews and Noticeboards
t)
Quality Parish Council
Mr
Rae explained examples of the criteria of becoming a Quality Parish Council –
some which Kirby Hill currently do not fulfil. He explained implications and
rewards of this new arrangement.
Action: ongoing
7)
PLANNING
a)
Corban Developments: 6.47.46.R FUL 03/03765/FUL Alterations to garage and
garden wall in assoc. with Conversion of old Kirby Hill Primary School.
Agreed by Parish Council
b)
Mr Mrs Metcalfe: 6.57.58FUL
03/02983/FUL 8 Market Hill, Milby
Erection of 2 storey side ext. and single storey rear extn.
Refused by Harrogate Borough Council
c)
A G Soutar: 6.47.68.FUL 03/03106/FUL 18
The Grange, Kirby Hill. Erection of first floor side extn.
Refused by Harrogate Borough Council
d)
The Crown Estate: Thornton Manor Farm,
Thornton Bridge. Refurb. of dwelling and conv. of agricultural bldgs to form a
total of 4 dwellings, new package treatment plant and altered vehicular access.
Hg. Boro had refused this appln. and
this
e)
is now at appeal.
f)
Mrs D Smith: 6.57.59.FUL 03/04444/FUL.
33 Market Hill, Milby. Erection of 2 storey side extn. and single storey side
porch.
The PC objected to this
DATE OF NEXT MEETING
The
next meeting will be held on 20th November 2003 at 7.15pm, Coronation Hall.
Action-Mrs Jacobs to book room advise
Cllr Wilson and PC Mick Cooper of meeting.
The meeting closed at 9.45pm
SIGNED
DATED
**** Please note, next
meeting amended from 4th December