KIRBY HILL & DISTRICT PARISH COUNCIL

1) Apologies: - Cllr M Rae, Cllr C Merson, Cllr J Graham, NY Cllr N Wilson, PC N Waite

2) Code of Conduct: - Cllr Wilkinson declared an interest in items 7a, 7b. Cllr Owens in item 8e.There was no receipt of gifts above £25.00

3) Minutes:-The minutes of the meeting held on 5^th September 2005 having been copied & distributed were proposed by Cllr Wilkinson and seconded by Cllr. Lister. Resolved

4) Finance& Settlement of Accounts

a) Statement of a/c as of 14^th November 2005……….£2667.15

b) Rent of room..………………………………………….£5.00

c) Grass Cutting………………...……………………...£220.00

d) Clerks Expenses, …………………………...………...£12.11
Clerks Fees – Oct & Nov……………………….…...£326.00

e) JPC Clerks Fees……………………………………....£25.00

f) Receipt of second Precept payment….…………....£2,200.00

g) Receipt of NEDL Wayleaves….…………………..….£36.58

h) The Precept for 2006/7 proposed by Cllr Parr…….£4,400.00
Seconded by Cllr Owens.

i) Kirby Hill Primary School………………………...……£1.60

j) Royal British Legion ..S137 Donation………………..£30.00

k) Boroughbridge Communicare S137 Donation...........…£30.00

l) Ripon Citizens Advice Bureau S137 Donation.…….....£30.00
Action:-Mrs Jacobs to deal

5) Correspondence

a) Harrogate Borough Council – LDF Supplementary Planning House Extns & Garages
Cllr Smailes read the document – placed in circ.file
Action-None

b) Harrogate Boro. Council –LDF Statement of Community Involvement
Cllr Owens explained the importance of this document and how P. Cs are to be included in the plan. It was agreed that Cllr Owens would write to Harrogate Boro. Cncl objecting, that local councils are not advised of amendments, made by developers, to plans already passed.
Action:-Cllr Owens

c) Harrogate Boro. Council-Village Safety Scheme
There were no safety issues which could currently be included in this scheme
Action-None

d) Harrogate Boro. Council-Survey of Settlements, Facilities & Services
Action-Mrs Jacobs

e) Harrogate Borough Council-Waste Action Plan-Questionnaire
Action:-Already returned by Mrs Jacobs

f) Harrogate Borough Council-Funding for Parish Plan
It was suggested and agreed to request funding for the VDS; the P.C had opted at this time for the VDS instead of the Parish Plan
Action:-Cllr Owens

g) The Rural Housing Trust-Affordable Village Housing Seminar
Cllrs Smailes and Rae to attend.
Action:-Mrs Jacobs to deal

h) NYCC Minerals & Waste
These papers were already in circulation to councillors before this meeting for comments.
Action:-papers to be returned to Mrs Jacobs with any comments

i) C.E. Electric UK
Cllr Smailes read letter
Action:-placed in circ. folder

j) Harrogate Boro. Council-Awards for All Presentation
Cllr Owens to attend in January at Ripon Leisure Centre
Action:-Mrs Jacobs

k) Langthorpe P. C
Copy letter received advising that Langthorpe are to contribute to the Christmas lights at Milby roundabout. Although Kirby Hill is not contributing, Boroughbridge Chamber of Trade had decorated the lighting columns.
Action:-ongoing

l) NYCC – Community Grant
Letter from NYC. Cllr John Watson advising of money still available under his grant funding.
Action:-Passed to Cllr Owens

6) Councillors/Clerks Reports & Meetings

a) Harrogate Boro. Cncl Clerk/Councillor Training
Cllr Smailes gave a report
Action:-none

b) Police Liaison
Cllr Wilkinson reported that a minutes silence was held in respect of retired Police Sgt John Brear, who had died suddenly a few months ago. Farm Watch is to recommence. Tier 2 meetings to continue. NY Police are awaiting the start of the new licensing laws and will monitor the businesses involved.
Action:-none

c) JPC
Cllr Owens advised that no meeting had been held since the last P.C. meeting. He did advise that Roecliffe P.C. had queried Council Tax issues with Harrogate Borough Council with a view to the amount of revenue coming back into the area.
Action:- ongoing

d) Commuted Sums/106 Money/Play Area
Cllrs had met with Mark Hardcastle (Harrogate Borough Council Play Area Officer) for his views on three sites for a kick about area within Kirby Hill. He had no objection to the sites, but a local farmer did request that his field not be used.
A second site had raised objections from residents who considered that this area when used as a play area, could ‘open the door’ for future planning development.
It was agreed that the 3^rd site, behind the Bluebell Inn, would be the most appropriate.

Cllr Smailes was keen to reopen discussions with Kirby Hill School for the use of their field and requested that Cllr Wilkinson approach this at the next governors meeting.

Cllr Rae had advised that he was still awaiting a reply from Strutt Parker.

Cllr Parr requested that it be minuted that he no longer deals with 106 monies; Cllr Smailes had taken this over.
Action:-ongoing

e) Boroughbridge Partnership/Market Town Initiative
Cllr Smailes read a report from Cllr Rae on the meeting of the 6^th October, confirming the merger between the above two groups. This will be led by an interim Management Group of approx 7 people, who will draft the constitution and decide upon a name. The new group will take forward the various projects which have already been identified together with the responsibility for taking forward the Mobile Cinema project.

Harrogate Boro. Cncl will be represented on the Management Group and agreed a grant of £5,000 per year for running costs. They have also secured access to £100,000 funding to support delivery of projects identified in the Boroughbridge and Knaresborough plans. Cllr Rae has volunteered to be involved in four of the projects.
Action:-ongoing

f) Village Green Trench
Cllr Owens reported that he had written to the resident; the trench had been filled in and the village green ‘made good again’.
Action:-none

g) Illegal Posters/Banners on Roundabouts, Milby and Kirby Hill
Cllrs Parr and Merson had raised the issue of these banners on two roundabouts in the parish. A resident had also complained of the distraction when driving. Mrs Jacobs confirmed that P.C. Waite had advised that the banners/posters on roundabouts were illegal. Mrs Jacobs to contact NYCCllr John Watson for ‘power of removal’
Action:-Mrs Jacobs

h) Coronation Hall/Clerk Position
Mrs Jacobs advised that as representative for the parish council on Coronation Hall committee, she had resigned, advising Mr Les Gill (Chairman). Cllr Rae had agreed to take over this role and Mrs Jacobs to advise Mr Gill.

Mrs Jacobs also confirmed that she would be leaving the parish council in April 2006 and Cllr Rae would also be interested in the clerk’s position, firstly resigning as councillor. Cllr Owens asked for clarification on appointment/advertising.
Action:- Mrs Jacobs

i) Firework Complaints
Cllr Smailes spoke of the noise from loud fireworks this year, asking if the parish council should contact suppliers with a view to producing fireworks of a quieter nature for residential use only. Cllr Owens thought that this would not be a viable exercise
Action:-none

7) Further Updates on Ongoing Matters

a) B6265 Lay-by
Cllr Owens explained that NYCCllr Watson was dealing with this issue.
Action:-NYCC Cllr Watson

b) MSA
Cllr Owens advised that Heather Ive Associates are challenging The Sec. of State’s decision that the MSA should be sited at Kirk Deighton, believing that a MSA should also be in Kirby Hill. The KHRAMS are in action again; Harrogate Borough Council is not going to the High Court- ‘this challenge is between the developer and The Sec. of State’. The appeal is unlikely to be before Christmas. Cllr Smailes thanked Cllr Owens.
Action: ongoing

c) VDS
Cllr Owens advised that due to the renewal of the MSA the progress on with the VDS had been delayed.
Action:-ongoing

d) Milby Roundabout
Mrs Jacobs advised that Yorkshire Water were in the process of tidying the pumping station and NYCC were to maintain and repair a kerbed island in this area adjacent to The Grantham Arms.
Action: ongoing

e) Road/Pathways of Kirby Hill
Mrs Jacobs read comments from NYCC that parts of St Johns Walk and Church Lane are to be re slurried. Kerbs, edges and walls to be scraped where necessary to remove excess slurry material. The overall appearance of the pavements will improve with age.
Action:-ongoing

f) Speeding/Car Parking Leeming Lane
Mrs Jacobs had been contacted by the clerk at Langthorpe P.C for copies of papers relating to previous requests to NY Highways for the reduction of the speed limit on Leeming Lane. Mrs Jacobs was advised that a meeting had been held between N.Y.Police, Langthorpe clerk, a councillor and N.Y. Highways to discuss the problems of car parking on the pavements. The police are to write to the residents involved; during this meeting it was noticeable that large vehicles were using Leeming Lane and several cars speeding. It was therefore decided that action be taken to address those issues.
A sign is to be positioned at Kirby Hill roundabout advising heavy/large vehicles to use the A168 and that a speed reduction down to 30mph along Leeming Lane should be imposed.
Action:-ongoing

g) Lighting on St Johns Walk
NYCC is pursuing the implementation of lighting with the developer.
Action:-ongoing

h) New House – Old School Grounds
Cllr Owens confirmed that he and a local resident are to peruse planning papers on this property as it is felt that the house/driveway do not adhere to the original plans.
Action: ongoing

i) Safer Communities
Mrs Jacobs advised that only one resident had volunteered to participate in the ‘Neighbourhood Scheme’ which had been advertised in Beyond the Pews. To discuss further at next meeting.
Action:-ongoing

j) BT Payphones
BT are not to replace the kiosk; only the mechanism in the box
Action:-none

k) Speeding Milby to Brafferton Road
NYCC, Fulford who have been dealing with query since May 2003, passed all relevant paper work to Starbeck under the recent restructuring.
Action-Mrs Jacobs to pursue

l) Kirby Hill Crossroads – Large Stone
There is writing on three sides of this stone; it has not yet been identified whether this might be Roman/Gothic. To be looked into further by archaeologists.
Action:-ongoing

8) Planning

a) Mr Newman. Crown Dairy Fm, Milby.6.57.15.D.FUL 05/00734/FUL Conv of redund fm bldgs, - erec of 2 dwells, 2 detch’d. dble grge, new pckge trtmnt plant, alt. veh. access
Agreed by P.C

b) Mr Simkins, Hambleton View, Kirby Hill. Erec of 2 storey side extn. & sngle storey rear extn. 6.47.74.FUL 05/00050/REFPP.
Appeal to Sec of State successful

c) The Crown Estate. Thornton Manor Fm. Thornton Bdge. Refurb. & extn to1 dwell. & conv. of agric. bldgs to 3 dwells. Erec. of garage block incorp. 2 dbl. garages, 1 detch’d dbl. Garage with new package treatment plant & altered veh. access (revised scheme)
The P.C. supports the application

d) Mr Mell. Four Alls, Tinkler Lane, Milby. Provision of new railings/gates
Agreed by Harrogate Borough Council

e) Mr Mrs Lawson. Homewood, Church Lane, Kirby Hill. 6,47.75B.FUL
Application withdrawn

f) Heather Ive Associates. Outline application for a MSA–Kirby Hill. 6.47.52.A.OUT 97/00042/FTDPP
Appeal against the Sec. of States decision for the rejection of an MSA in Kirby Hill

Date of future meeting: - January 9^th 2006 7.15pm. Meeting room, Coronation Hall
March 13^th 2006 .. .. .. .. ..

The meeting closed at 10.05pm

Signed Dated