A
meeting of the above Parish Council was held on the 14th June 2004
in Coronation Hall, in accordance with the Local Govt Act 1972, due notice
having been given.
The meeting opened at 7.35pm.
PRESENT: -Mr Rae, (Chairman), Mr Parr
(Vice-Chairman), Mr Wilkinson,
Mr Smailes, Mrs Lister, Mr Proctor, Mr Owens. 1 Visitor. Mrs Y Jacobs, clerk
1)
APOLOGIES: - Mr Merson
Mr Rae welcomed the councillors and asked if anyone wished to declare any
interest relating to the agenda or had receipt of gifts above £25.00.
Mr Owens declared an interest in item 7a
Mr Rae .. .. .. ..
Planning for Mr Newman
Mr Wilkinson .. .. ..
.. items 6a and 6b
Mr Parr .. .. ..
.. 4c
2)
MINUTES OF THE LAST MEETING
Resolved.
The minutes of the meeting held on 1st March 2004 had been copied
and distributed and taken as read, confirmed and signed.
3)
FINANCE AND SETTLEMENT OF
ACCOUNTS
a)
The
accounts as of 14th June 2004 stood at ..£1789.94.
b)
Rent
of rooms (10/5/04 and 14/6/04)……. .. .. £12.00
c)
Clerks
Salary………………………………,,.£432.00
(28/3/04, 28/4/04 and 28/5/04)
Clerks expenses-postage, stationary, Tele a/c
toner cartridge………………………………..,,£33.93
d)
Age
Concern – councillors to advise Mrs Jacobs should they wish to carry out any
fund raising. It was mentioned that S137 monies are donated to Boroughbridge
Communicare, which does assist the local elderly.
e)
Allianz
Cornhill Insurance……………………£208.74
f)
PWLB-Coronation
Hall………………………£728.67
Action:-Mrs Jacobs to deal with a/cs
4)
CORRESPONDENCE
a)
Request
for Assistance from Humberton Resident
Mr Owens advised the councillors how a resident had asked for council backing
for an appeal, which he was to take up with NYCC and Kirby Hill School. His
daughter had been refused admittance to reception class, due to a shortage of
places and the family was also advised that they did not live in catchment area
for the school, although the child does attend the nursery class. The resident
claims that his school prospectus showed that Humberton actually was in the
catchment area. Mr Owens wrote, confirming that he did reside in the Parish
area; he stated to the councillors that he believed the Parish Council should
not get involved in this issue. Mr Rae and councillors agreed.
Action-none
b)
Boroughbridge
Town Council – Mayor Making
Mr Smailes agreed to attend.
Action:- Mrs Jacobs to advise Mrs
Astbury
c)
Future
Policy on Trees in the Parish/ Cherry Tree
Mr Parr asked for a policy on the future planting/pruning of trees in the
parish. He is concerned that once planted, trees do become neglected and can
cause a nuisance i.e. blocking out daylight. The P.C find it difficult to raise
finances to cover pruning;
Mr Rae proposed that this policy issue be dealt with under the Village Design
Statement; this was seconded by Mr Owens, who will be working on this project
and he thought funding for this type of work may be obtained.
A Kirby Hill resident had offered a donation toward the replacement of the
uprooted Rowan tree on the village green. It was decided that at present there
are sufficient trees on the village green and that this kind offer be refused.
A Kirby Hill resident had offered a Cherry tree to the council, which was
turned down, but there was the possibility that this may be sited at Kirby Hill
School entrance.
Action: - Mr Owens to follow up when
working on the V.D.S.
Action: - Mrs Jacobs to write to the
Kirby Hill resident thanking for her offer and follow up the offer on the
cherry tree.
d)
War
Memorial – Removal of Wreaths
Mr Parr asked if there was a policy on this e.g. when are the wreaths removed?
Mr Proctor agreed to continue to look after the War Memorial i.e. cleaning this
every year before the Remembrance Day Service in November and the subsequent
removal of the wreaths when they eventually do become untidy. Mr Parr did offer
to assist
Mr Proctor when he carried out the cleaning process.
Action:- None
e)
Abattoir-
Marton-cum-Grafton
Mr Rae advised the councillors that this Parish Council had supported the
Parish Council in Marton-cum-Grafton with their objections to the abattoir.
Action:- None
f)
NYCC-
Mobile Police Office
This mobile office is touring N.Yorks and visited Kirby Hill in April. Although
notified that the office would also visit Milby this did not materialise. Mr
Owens advised that the mobile office is intended to visit the parish once a
year.
Action:- None
g)
Alteration
of Clocks-Summertime//Winter
Unfortunately as Mr Merson, who raised this issue, was not at the meeting this
item was not discussed.
Action:- To add to agenda next meeting
h)
Mazars
Audit
Mr Rae confirmed that he and Mrs Jacobs were to carry out the internal audit on
the 21st June with other Parish Councils in the area. The Annual
Return was then duly completed and signed.
Action:-Mr Rae & Mrs Jacobs to
attend Internal Audit 21st June 2004
i)
Church
Lane Potholes
The condition of this road had been raised by a Milby resident, but the
potholes had been filled in during March.
Action:-None
j)
Disruptive
behaviour from Local Children
Mr Rae advised the committee, some that were aware of the recent problems
encountered, of the bad behaviour of children in Kirby Hill. Local residents
are feeling intimidated and have suffered verbal abuse in several incidents
since May.
Mrs Jacobs had contacted N.Y.Police; a meeting had been held and it had been
agreed that the Police Crime Stoppers would routinely carry out checks in the
area and deal accordingly. They are already aware of certain “offenders”.
Action: -None, unless this issue is
again raised.
k)
Brafferton
Parish Council- Pot Hole in Thornton Bridge
Mr Rae read letter from Chairman of Brafferton P.C. asking for repairs to a bad
pothole in Thornton bridge. Mrs Jacobs had contacted NYCC, Starbeck, Highways
Dept.
Action: -Mrs Jacobs to follow up.
l)
Resident’s
Enquiry Re Condition of Church Lane, Milby
A Kirby Hill resident requested that the southern part of Church Lane, which
comes out in Milby, receive attention, as it was overgrown. This request had
also arisen in 2002; after communication then with NYCC, they would not agree
to maintain the lane as it had little usage, so it was agreed that no further
action would be taken.
The hedges have been maintained; Mr Rae did walk the length of Church Lane and
although overgrown did find it passable.
Action:-None
m)
Joint
Parish Council Meeting
This meeting is to take place 22nd June in Coronation Hall at 7.30pm.
Mr Rae and
Mr Owens agreed to attend.
Action: - Mrs Jacobs to advise Mrs Ward
by 16th June. `
5)
CLERKS/COUNCILLORS REPORTS
AND MEETINGS
a)
Police
Liaison
Mr Wilkinson gave a report on the 5th April meeting, which Della
Cannings, Chief Constable attended. Mr Rae thanked and asked Mr Wilkinson if he
wished to continue as the Parish Council representative on the Community and
Police Liaison Group.
Mr Wilkinson agreed
Action:-None
b)
Annual
Parish Meeting
Mr Rae briefly spoke about the Annual Parish Meeting, which had taken place
10th May 2004. The issues raised by residents had been acted upon.
Action:-None
c)
NYCC-
Re Siting of 30mph Sign
Mrs Jacobs advised that she had pursued the decision by NYCC to re site the 30-mph
signs in Church Lane, Kirby Hill. This job is on the work sheet and awaiting
completion.
Action: -Mrs Jacobs to diary for follow
up.
d)
Speeding
Milby to Brafferton Road
Mr Rae confirmed that another accident had recently occurred on this stretch of
road. Mrs Jacobs will pursue again with NYCC for completion of road markings.
Mrs Jacobs to deal.
e)
AGM
– Coronation Hall
Mrs Jacobs had attended the AGM at Coronation Hall and given a report at the
Annual Parish Meeting on the 10th May. - see subsequent minutes.
Action:-None
6)
FURTHER UPDATES ON ONGOING
MATTERS
a)
B6265
Lay-by
Mr Owens gave a report to the committee. He had a site meeting with NYCC,
Highways Dept, who had agreed that this lay-by was unsightly. It is proposed to
block the southern entrance and to leave one entrance at the northern end open.
NYCC wish to keep this area for the deposit of road grit, which would then be
concealed with trees/landscaping. The proposal will be to level off and grass
2/3rd of the lay-by. The catering van and motorists will still have
access.
Mr Owens felt that to go for full closure of the lay-by and not be successful
in the magistrates court could prove expensive. He added that there would be
the possibility of funding for this project from various sources.
Mr Wilkinson was happy with the above arrangement, as he will still have access
to his fields.
Action:-Ongoing
b)
MSA
Mr Owens gave an update. It is expected that the Inspector will finish his
report in November 2004.
Action:-Ongoing
c)
Kirby
Hill School-Learning Through Landscapes
Mrs Jacobs confirmed that it is looking extremely unlikely that a Children’s
Play Area (which could have received Parish Council 106 monies) will be built
on the school premises.
Mr Owens advised that the landscaping should commence with the re structuring
of the grassed area at the school entrance.
Action: -To delete from the agenda as
the Parish Council is not affected by this issue at this time.
d)
Litter
Awareness Week
Mr Rae read out the reply from Hg. Boro. Cncl. re the P.C objections to
carrying out the collection of litter this year.
Action:-None, unless the litter problem does become a major problem
e)
Village
Road Safety Scheme
Mr Rae reminded the councillors that each year Hg.Boro. Cncl. contacts parishes
advising that grants are available for village road safety schemes. Parishes do
in fact have to “match fund” their
proposed project. Mr Owens suggested that this could be useful when looking to
funding for the closure of the lay-by on the B6265. By closing the lay-by this
will prevent overnight lorries/HGVs from coming onto the B6265, thus ensuring
that this road will be much safer. Mr Owens retained the correspondence for
future use with his ongoing project on the lay-by.
Action:- None at present
f)
Langthorpe
Play Area/106 Monies
Mr Rae advised the committee that as Mr McKenzie was no longer a parish
councillor, Mr Collins, chairman of the Langthorpe Play Area Committee was
looking for a councillor to take the vacant position at future meetings. Mr
Parr volunteered and was thanked by Mr Rae
Action:-Mrs Jacobs to advise Mike
Collins
g)
Varnishing
of Village Benches
Two benches in Kirby Hill are in need of varnishing – Mr Wilkinson volunteered
to carry out this, with possibly the assistance of Mr McKenzie. It was agreed
that expense be paid –receipt to Mrs Jacobs. Mr Rae thanked Mr Wilkinson.
Action:-Mr Wilkinson to deal
h)
Provision
of Village Design Statement
Mr Owens confirmed that a group of 4 residents were to start the Village Design
Statement in the near future and hopefully have the draft read by the end of
the year. Mr Rae thanked Mr Owens
Action:-Ongoing
i)
Road
at Rear of Kirby Hill Primary School
NYCC, Education dept are still dealing with this enquiry regarding the upkeep
of this lane to the school.
Action:- Mrs Jacobs to follow up
j)
Footway/Roads
of Kirby Hill
Mr Rae advised that NYCC Highways had, in March, patched up roads and pavements
in Kirby Hill. Local residents on Manor Dve were most displeased at the
resultant work and complained bitterly. Residents met with Mr Parr, NYCC and
Cllr. Clifford Wilson. The outcome of the meeting was, that the pavements on
Manor Dve are to be levelled kerbstones to be restored and the paths to be
slurry sealed. The residents accepted this compromise. NYCC confirmed this in
writing with the work to be carried out in summer this year.
Action:- Mrs Jacobs to diary to ensure
work completed
k)
Kirby
Hill Public Stiles
Mrs Jacobs dealing; NYCC are still pursuing with one resident
Action:-ongoing
.
l)
Boroughbridge
Town Council- Skateboard Park
Nothing yet to report – no suitable site found. Papers in circulation folder
for sight on suggested skateboard parks in the district.
Action:- None –remove from agenda until
more information available
7)
PLANNING
a)
Mr
G Owens. Kirkway, Church lane, Kirby Hill.6.47.71.FUL. Erection of single.
storey side ext. incorp. integral garage & conv. of roof space to form
addl. living accommodation with erection of 2 rear dormer windows.
Appeal-against refusal by Hg. Boro.
Cncl.
b)
The
Crown Estate, Thornton Manor Farm Thornton Bridge, Helperby. Refurbishment of
bldg and conver. of agric bldgs. to form 4 dwellings, treatment plant and
altered vehicle access
Appeal rejected
c)
Jennings
Brothers, Bluebell Inn, Leeming Lane, Kirby Hill 6.47.21.E.FUL
Installation of replacement windows
Agreed by Hg. Boro Cncl
d)
Norwood
Homes- Site adj. to old Kirby Hill School, Church Lane, Kirby
Hill.6.47.46.P.OUT Reserved matters application under outline permission for
the erection of 1 dwelling
Agreed by Hg.Boro.Cncl
e)
Mr
Mrs Gilbert. Elm Cottage, Humberton 6.48.1.B.FUL.Erection of single. storey
rear and side extns with 2 velux windows to rear of existing and 4 velux
windows to proposed rear ext.
Agreed by Hg. Boro. Cncl
f)
Mr
Mrs Charlton. Grange Farm, Milby.6.57.19.D.FUL erection of 1st Flr
rear ext.
Agreed by Hg. Boro. Cncl
g)
Mrs
D Smith. 33 Market Hill, Milby 6.57.59.FUL erection of 2 storey side ext. &
single. side storey porch.
Appeal against Hg.Boro. Cncl refusal.
The following two applications were received too late to be included on the agenda, but were discussed at the meeting:-
Mr Mrs A Newman. Crown Dairy Farm, Milby.
6.57.15.C.FUL 04//02746/FUL
Conv. of redundant farm bldgs.to form 2 dwellings
and erection of 2 detached double garages with new package treatment plant and
altered vehicular access.
The Parish Council did not object but wished to ensure that adequate drainage is provided. Reply to Hg. Boro. Cncl by 1/7/04
The Crown Estate.
Broom Close Farm, Norton Le Clay, York
6.36.2.B.FULMAJ.
Erection of a general-purpose agric. bldg.
The Parish Council had no objection.
A letter from a
Kirby Hill resident was handed to Mr Rae regarding the present state of St.
Johns Walk, Kirby Hill. This is extremely dusty and gritty as a result of the
building work carried out by John Ellis Bldrs. This resident had spoken to Mr
Ellis about cleaning the road, but it would appear that this grit “coating” is
to protect the road until the final layer of Tarmac is placed next year. This
grit however does not cover the road – its is lying along the edges. The
resident is annoyed at the amount of dust and dirt, which is attracted into the
house. As the next Parish Council meeting is not until 13th Sept.
this issue was discussed and Mrs Jacobs asked to contact Mr Ellis about the
nuisance of this dirt. A letter to be also sent to the resident confirming
action to be taken
Action:-Mrs Jacobs to deal
DATE OF NEXT MEETING: - 13TH SEPTEMBER 2004
PLEASE NOTE THAT THE MEETING DATED 12TH
JULY HAS NOW BEEN CANCELLED
THE MEETING CLOSED
AT 10.10PM
SIGNED
DATED