1)
APOLOGIES:-Cllr M Lister
2)
MINUTES OF THE LAST MEETING
Resolved. That the
minutes of the meeting held on the 14th June 2004, having been
copied and distributed be taken as read, confirmed and signed.
3) FINANCE AND SETTLEMENT OF ACCOUNTS
a)
The
statement of a/cs stood at £1,116.40
b)
It
was agreed not to complete a new bank mandate, in view of current requirements
expected by HSBC for new signatories; 5 existing councillors plus the clerk do
already have authorisation.
c)
Rent
of room…………………………………………………………………. £5.00
d)
Clerks
salary for June, July and August had been paid by direct debit ……£432.00
clerks expenses for postage, tele. a/c and envelopes had been claimed…..…£20.48
e)
Grass
cutting a/c had been settled 10/7/04…………………………………£215.00
Councillors were concerned at the high increase in the rate for this financial
year from £195.00 in 2003/4; it was suggested that quotes be obtained from
three other sources and Cllr Wilkinson to liase with those “parties”.
Cllr Graham would check with Kirby Hill Church on any recent increases on their
cutting
Action:- Mrs Jacobs to deal with quotes
f)
Mazars
Audited A/c ………………………………………………………£141.00
The higher audit rate for the last financial year was due to exceeding the
income/expenditure limit of £5,000.00. £750.00 received from Awards for All and
then subsequently paid out for two new notice boards had created this, but
Mazars maintained their fees.
Action:-Mrs Jacobs to settle this
account
4)
CORRESPONDENCE
a)
Harrogate
Borough Council – Consultation Meeting for Parish Councils
This is to take place 6th October, Aldborough Village Hall. There
were no items for the agenda or councillors who wished to attend.
Action:-none
b)
Harrogate
Borough Council- District Playing Pitch Strategy
As there is no land available yet in this parish for a playing field, this item
was removed from the agenda
Action:-none
c)
Coronation
Hall
Cllr Proctor had requested that action be taken regarding the ongoing local
newspaper articles that appear stating “Coronation Hall, Langthorpe”. Coronation Hall is in the village of Milby, in the
Parish of Kirby Hill. Cllr Proctor advised that this Parish Council’s
electorate is still paying, under their Council Tax (local precept rate), for
the loan, which was taken out and donated, to Coronation Hall at its
inauguration. It was pointed out by other cllrs from Kirby Hill, that residents
of their village did arduously contribute also in other ways, in the earlier
days of fund raising.
Whilst it was unanimously agreed that Cllr Les Gill, Langthorpe Parish Council
and Chairman of Coronation Hall Committee worked untiringly for the service of the
hall, Cllr Proctor felt strongly that any record relating to the hall should
therefore be annotated correctly.
Cllr Rae requested that Mrs Jacobs write to Coronation Hall Committee and
Langthorpe Parish Council about this issue.
Action:- Mrs Jacobs to deal
d) Request from Resident, St
Johns Walk-State of Pavements
Cllr Rae advised that a local resident had complained about the weeds, broken
and uneven pavements along this road. Mrs Jacobs had contacted NYCC, Starbeck,
who confirmed that this would hopefully receive attention during the financial
year 2004/5. Mrs Jacobs had then confirmed this with the resident.
Action:-Mrs Jacobs to diary for March
2005
e)
N.Y.Police-Western
Mobile Police Office
This office is available to appear at local events; Cllr Graham to check with
Kirby Hill Church if this office would be required at their gala next summer.
Cllr Graham will then liase with Mrs Jacobs re dates and booking.
Action:-Mrs Jacobs to deal
f)
Alteration
of Clocks-Summertime/Winter
Cllr Merson confirmed his request for this item, but it was generally felt that
the Parish Council could not act on this issue.
Action:-none
g)
Boroughbridge
Civic Service
There was no report on this item as councillors had been unable to attend.
Action:-none
h)
Renaissance
Market Town Initiative
Cllrs Owens and Smailes are to attend an evening event on this new initiative
27th Sept. This is open to parishes which adjoin Boroughbridge with
a view to a 20 year plan looking at various issues e.g. social, economy,
expansion as Boroughbridge needs to expand into the “hinterland” both for
residential and industrial purposes. Cllr Owens’ concerns are that this is
controlled within the “hinterland”. Cllr Rae confirmed that funding would be
available for projects arising out of the plan.
Cllr Nick Wilson then mentioned the “Local Development Framework”, which does
have its own Website, will be superseding the Harrogate and Dist.Local Plan.
This new document will be updated more frequently than the Local Plan and refer
to more individual geographic areas than the whole of the district. This will
naturally be an aid to this Renaissance Initiative.
Action:-ongoing
i)
Telephone
Kiosk, Bluebell Inn
A local resident had reported that this kiosk required maintenance. Mrs Jacobs
had reported this; BT during the next financial year 2004/5 will repaint the
box.
Action:-Mrs Jacobs to diary for March
2005
j)
N.Y.C.C-Social
Services Link to Website
Cllr Owens will arrange to include the Social Service Website address into the
Parish Councils Website.
Action:-Mr Owens to deal
k)
Harrogate
Borough Council- Statement of Licensing Policy re Licensing Act 2003
These papers were placed in the circulation folder for sight.
Action:-none
l)
SLCC-
Clerks Pay Award 2004 and 2005
Cllr Rae advised the committee that under Mrs Jacobs contract, the Parish
Council had agreed to review her pay annually, when pay scales agreed by NALC
and SLCC were introduced. The new rates for 2004/5 have now been published.
Mrs Jacobs gave details on the new rates from 1st April 2004 and
based on her contracted work of 216 hours a year, her new monthly rate would be
£153.00 w.e.f. 28th April 2004. This would be brought onto records
28th Oct 2004 therefore back pay would be due from 28th
April 2004 to 28th September 2004= £54.00.
Her new rate from 28th April 2005, in accordance with published guidelines,
would then be £163.00 per month.
Cllr Merson proposed this; seconded by Cllr Wilkinson. Cllr Rae thanked Mrs
Jacobs for her ongoing work for the council. Mrs Jacobs thanked the
councillors, stating how she enjoyed working with them.
Action:-Mrs Jacobs to arrange direct
debit amendments with HSBC and back pay
5)
CLERKS/COUNCILLORS REPORTS
MEETINGS
a)
Police
Liaison
Cllr Wilkinson reported that he had nothing to report at present, but would be
checking the Website in the near future. Cllr Owens mentioned that the Police
had been most responsive to recent problems.
Action:-none
b)
Joint
Parish Council Meeting- Minutes from Langthorpe Parish Council
Cllr Rae explained that the group, consisting of Roecliffe, Langthorpe,
Boroughbridge and Kirby Hill were to hold their second meeting that week.
Minutes of this meeting were to be copied and sent to those parish councils
participating. Langthorpe’s minutes were place in the circulation folder for
sight.
Action:-Mrs Jacobs to deal
c)
Mazars
Audit.
Cllr Rae advised that he and Mrs Jacobs had carried out the internal audit at
Cllr Collin’s home; the external audit had then been agreed and signed by
Mazars.
Mazars had requested that the Parish Council set up an Assets Register and that
this is shown on the Annual Return in future.
Action:-Mrs Jacobs to deal
d)
Boroughbridge
& Dist. Comm. Partnership/Mobile Cinema
Cllr Rae advised of the mobile cinema, which was hoped to be set up within the
community. A meeting will take place on the 7th October at 7.00pm at
the Old health centre, Boroughbridge to discuss this project. Councillors to
advise Mrs Jacobs should they wish to attend.
Action:-ongoing
6)
FURTHER UPDATES ON ONGOING
MATTERS
a)
B6265
Lay-by
Cllr Owens gave a summary to the meeting of this issue and then advised that he
had met at the lay-by, in June, with NYCC, Highways to discuss closure. He was
still awaiting written communication from Mr Lee at Fulford and advised that he
would now be urging a reply. Cllr Owens again re iterated that funding and 106
monies could be utilised for the eventual landscaping of this area.
Cllr Smailes asked about future maintenance of the area; it was indicated that
the Parish Council would have this to bear.
Cllr Graham asked if the closure would jeopardise the outcome of the MSA;
Cllr Owens advised that by removing lorry parking from the vicinity of Kirby
Hill, this would strengthen the case against. The developers would not be able
to state that the residents of Kirby Hill were already content to accept lorry
parking virtually next to their village.
Action:-Cllr Owens to urge
b)
MSA
Cllr Owens again gave a précis on the current state of this campaign. A result
is expected from the Govt. from late 2005, early2006. Cllr Graham asked if
local residents were still required to make ongoing representations. Cllr Owens
assured the meeting that as the Public Enquiry had finished and a strong case
made against the MSA, there was no necessity for further communication.
Action:-ongoing
c)
Langthorpe
Play Area/106 Monies
Cllr Parr had taken over the role from Mr McKenzie of liasing with Langthorpe
Parish Council for the proposed play area in Leeming Lane. He asked what amount
of this council’s 106 monies had been promised to Langthorpe for their
venture.
Cllr Rae confirmed that Kirby Hill had agreed to contribute (no set amount
agreed) toward the play area rather than lose this money to schemes with other
neighbouring councils.
Cllr Parr then showed the committee a plan of the proposed area, which is hoped
to be ready by summer 2005. The land is to be leased for 25 years and the
equipment should last for 25 years. It would appear that there are still some
“grey areas” with this venture, which will need to be established. It was
suggested that Cllr Mike Collins be asked to attend the next Parish Council
meeting 15th November 2004 to give more in depth information on the
project and its finances.
Cllrs Rae & Parr are to attend a seminar 23rd September with
Harrogate Borough Council on Commuted Sums Policy
Action: -Cllr Parr to contact Cllr
Collins
.. Mrs Jacobs to invite
Cllr Collins to the next P.C. meeting
d)
Varnishing
of Village Benches
Cllr Wilkinson will urge this work with Mr McKenzie,
Action:-Cllr Wilkinson to deal
e)
Village
Design Statement
Cllr Owens confirmed that a working group had been set up, had their first
monthly meeting and was liasing with Harrogate Boro.Cncl. on this project The
group are to identify particular village issues and by way of “flyers” in
Beyond the Pews will invite the local people to comment, via a tear off slip,
denoting their preferred listed topics. The public will then be invited to
openly discuss these issues with the VDS team.
Cllr Owens also asked that the Parish Council comment on these issues before
adoption; the team hope to produce their draft by the end of 2004, which will
be widely available and open to comment. This will be finally presented to
Harrogate Borough Council upon completion for adoption as supplementary
planning guidance.
Cllr Owens advised that costs would be incurred for printing, copying and
distribution of approx. £100.00. It was agreed to obtain funding from sources
available.
Cllr Rae thanked Cllr Owens
Action:- ongoing with Cllr Owens
f)
Road
at Rear of Old Kirby Hill Primary School
Cllr Rae advised that NYCC had offered to contribute 50% of costs to the
maintenance of the lane and they hoped that the other user residents (5) would
then contribute the remaining 50% (10% each)
Cllr Parr stated that as there was no proof of ownership of this road then he
and
Mr Whitehouse (resident) objected to any payment.
NYCC had requested the P/C to obtain quotes.
N.Y.C.Cllr Clifford Wilson proposed that the P.C write to NYCC stating the
objections.
Cllr Merson proposed that the Parish Council should not be involved in this
issue Cllr Wilkinson seconded this.
Cllr Parr was asked to speak with the other three residents to determine their
opinions on this lane.
Action: -Mrs Jacobs to write to NYCC,
advising of residents’ objections, but will re contact after decision from
those residents.
g)
Footways/Roads
of Kirby Hill
Cllr Rae confirmed that the pavements in Manor Drive had now been renewed and
the residents happy.
Cllr Owens advised that a resident form 1 Glebe Close, Kirby Hill had
complained about the footpath and road surface outside his property.
Action: - Mrs Jacobs to contact NYCC,
Starbeck and send ack. letter to resident.
Village Green Footpath
Cllr Rae gave brief details relating to this issue. Mr Ellis had suggested a
compromise and the councillors were
in favour. It was suggested however that a viewing of an in situ sample of
footway be seen by them prior to giving the go ahead for the new construction.
It was agreed that this dispute be rectified urgently.
Action:-Cllr Rae to write to Mr Ellis
h)
Kirby
Hill Public Stiles
Cllr Rae confirmed that NYCC had now completed the new stiles in the village.
Action:-none
i)
Resident’s
Enquiry re Builders Grit – St Johns Walk
Cllr Rae advised that Mr Ellis had arranged for the road to be cleaned and a
letter of thanks ultimately received from the resident.
Action:-none
j)
Speeding,
Milby to Brafferton Road
This is still ongoing with NYCC and had
been urged recently.
Action:-ongoing, Mrs Jacobs to diary for
follow up again
k)
Re
Siting of 30 MPH sign in Church Lane
This is being dealt together with item 6j
Action:- as above
l)
Verification
of Agenda Items
Cllr Rae drew the councillors attention to the fact that “Any Other Business”
is not permitted on a Parish Council agenda; this is not lawful. All items to
be discussed and where a decision is necessary, must be by law, displayed on
the agenda for everyone to see.
Should any issue arise that is not on the agenda, this can be discussed, but no
decision made on the item until that issue has been listed on the agenda for
the next Parish Council meeting.
Action:-none
7)
PLANNING
a)
Mr
G Owens. Kirkway, Church Lane, Kirby Hill 6.47.71.FUL Erection of single.
storey side ext. incorporating integ.garage & conv. of roof space to form
addl living accomm. with erection of 2 rear dormer windows
Agreed on appeal from Planning
Inspectorate
b)
Mrs
D Smith.33 Market Hill, Milby. 6.57.59.FUL
Erection of 2 storey side ext./single storey side porch.
Rejected by Harrogate Boro. Cncl – to
Appeal
c)
Crown
Estate. Broom Close farm, Norton- le –Clay. 6.36.2.B FULMAJ Erection of detached general purpose agric.
bldg.
Agreed by Harrogate Boro. Cncl.
d)
Mr
Mrs Newman. Crown Dairy Farm, Milby. 6.57.15.C.FUL Conv of redundant farm bldgs to form 2 dwellings & erection
of 2 detached double garages with new package
treatment plant & altered vehicular access
Agreed by Parish Council with safeguards
that adequate drainage is provided on this site
e)
Mr
Mrs Ward 7 St Johns Walk, Kirby Hill.
6.47.72 FUL erection of 2 storey
side ext.
Agreed by Parish Council
f)
Mr
Mrs Ogden. 32 St Johns Walk, Kirby Hill. 6.47.73 FUL Erection of 2 storey side
7 single storey rear ext. incl.1front dormer window & front porch canopy
Agreed by Parish Council
g)
Mr
Mrs Norman. 11 Market Hill, Milby.
6.57.62 Erection of rear conservatory to replace existing bay window.
Agreed by the Parish Council
h)
Mr
D Rhodes. 27 Market Hill, Milby.
6.57.61. erection of 2 storey side & rear ext.
Agreed by the Parish Council, but
comments again made about the ongoing side extns to properties on this estate
damaging the overall appearance.
i)
Dean’s
Removals. The Goods Yard, Milby. 6.57.12.I.FUL
Extn to existing furniture storage bldg.
Agreed by the Parish Council
j)
John
Ellis Bldrs. Amendment to existing & agreed plans for plots 1,13,14 St
Johns Walk.. Hg.Boro Cncl had agreed these amendments. The Parish Council
viewed them – no further comments.
Cllr Proctor raised the issue, upon sight of the estate plan, that plot 2 shows
a four bedroom house; this would back & overlook a dormer bungalow on St
Johns Ave.
Action: -Mrs Jacobs to verify with Hg.
Boro. Cncl. all property types on this estate
k)
Old
Kirby Hill School Site.
Cllrs & local residents had raised the issue of this site being untidy. Mrs
Jacobs advised that builders are working in the school and had confirmed with
her that their work was due for completion early 2005.
Cllr Proctor understood that the adjacent land, where a new property was to be
built, had now been sold to a new buyer and that there was difficulty in
lowering the level of the soil.
Action:-Mrs Jacobs to determine an up to
date situation
DATE OF NEXT MEETING: -15TH
NOVEMBER 2004 – 7.15PM – MEETING ROOM, CORONATION HALL, MILBY
The
meeting closed at 10.30pm
SIGNED
DATED