KIRBY HILL & DISTRICT PARISH COUNCIL

(Incorporating: Kirby Hill, Milby,Thornton Bridge, Humberton and Ellenthorpe)

 

A meeting of the above Parish Council was held on 12th May 2008 in the Coronation Hall, Milby, in accordance with the Local Government Act 1972, due notice having been given.  The meeting opened at 7.30 pm. , following the Council’s AGM

 

Present:  Cllrs. Smailes [Chairman], McKenzie [Vice Chairman], Helliwell, Lister, Renfrew, Widdows, Wilkinson,  CCllr Watson,  Clerk- M. Rae

 

 

1.                Apologies:  Cllrs Merson and Parr

 

2.             Code of Conduct Cllr Wilkinson expressed an interest in item 7c and Cllr Lister in 8b

 

3.             Minutes  of the previous meeting on  6th March  been copied and distributed  prior to the meeting. Cllr Lister proposed and Cllr Renfrew seconded that the Minutes be accepted as a true record and they were duly signed.

 

4.                   Finance/Accounts

a.        current balance in hand  12 May £5,172 

b.       Allianz Insurance to pay £286.10

c.        Rent of room x2  £13.00 to pay 

d.       HBC Grass cutting grant received £306

e.        HBC 1st half year Precept received £2,200

 

5.                CORRESPONDENCE

 

a.        NYCC Local Transportation Plan questionnaire

This was completed in discussion between councillors. 

b.        NYCC New Guidance for Household Waste Recycling Centres

Leaflets were passed round for information and are available from the clerk..

c.        Mazars Audit

Section 1, Statement of Accounts, was approved by the Council and Section 2 of the audit was completed by the Council.

d.        CAP Treasurer Carl Stitt

Email confirming/thanking council for pledged donation of £150 towards campaign to have the Milby site removed from Preferred List in Minerals/Waste Site Allocation. Cllrs were satisfied with idea of large poster/banner being paraded on side of horsebox or trailer. Clerk confirmed that this S137 donation was in no way for use in campaign against specific planning application for the Milby Lane site. Clerk to send cheque to Mr Stitt when ‘invoice’ received.                                       ACTION CLERK

e.        HBC – Daffodil bulbs

Cllrs did not wish to take up the HBC offer of sacks of bulbs.

 

[items 7c and 7f taken at this time – details below ]

 

 

6.                    REPORTS ON MEETINGS

 

a.        Police Liaison  The next meeting was scheduled for 2 June but Cllr Wilkinson would be unable to attend. He will see if Cllr Parr would be able to attend in his place.

          ACTION CLLR WILKINSON

b.        Affordable Housing Coach tour  The Chairman and Cllr Helliwell reported that this had been very useful, informative and enjoyable and they had been  impressed by the high standard of housing being built in some of the District’s villages.

c.        Coronation Hall   The clerk reported that he had attended the Coronation Hall Committee’s AGM at which a healthy financial position was presented. Balances in hand totalled £55k and net profit for the year to 31 March was £12k. Building on the new extension would commence in June and finish at the end of August.  About £10k. was also to be spent on enhancing the kitchen and bar facilities.

d.        Joint Parish Council The Clerk reported that the April meeting had been cancelled due to lack of agenda items. The next meeting would be 10 July.  Cllrs Helliwell and McKenzie agreed to continue as representatives but Cllr Helliwell would be unable to attend the next meeting.

e.        YoreVision The Clerk reported that he had been earlier that evening to the official launch of the ‘Ure Walks through Time’ – 6 walks including the Langthorpe/Milby/Kirby Hill Loop.  The YoreVision AGM was to be held on 5 June – open to all members of the public but at which only YV members could vote.

f.         NYCC Children/Young People Plan 2008/9 Cllr Renfrew reported that she had submitted proposals to NYCC within the 12/5 deadline. Cllr Helliwell had also contributed to her response. The Clerk will copy Mary’s letter to the other councillors.

ACTION CLERK

 

               

 

7.                ONGOING AND OTHER MATTERS/UPDATES

               

a.         Declarations of Acceptance and election expenses Councillors signed their Declarations of Acceptance of Office and gave them to the Clerk, together with the NIL returns on Election Expenses Forms which the Clerk will deliver to HBC

     ACTION CLERK       

b.         106 Monies/commuted sums – War Memorial The Clerk reported that the sum of £148 outstanding from the building of the new school and scheduled to be used by the end of May on amenity green space could, according to verbal agreement from HBC, be used for an iron rail around the war memorial provided that the work was commissioned by the end of May deadline. A further £191 was also available, accruing from the same school development, for spending on amenity green space by April 2009.  Cllr Smailes agreed to obtain quotes for the ironwork and pass them to the clerk asap.

                                                                                                                ACTION CLLR SMAILES

Cllrs acknowledged that there was now no chance of spending the £999 commuted sums available until end May for children’s play equipment as there was nowhere fitting the tight criteria for use.

c.         B6265 Layby [This item was brought forward to the start of the meeting to enable CCllr 

Watson to contribute before leaving for another meeting.]

CCllr Watson had written to the Clerk advising that the improvement of this layby had not met any of the criteria suitable for inclusion in the schemes NYCC would carry out through the Boroughbridge Service Centre Transportation Strategy. The clerk had some time ago asked NYCC (Ken Major, Starbeck office) to provide an estimate for the very minimum work necessary to prevent HGV parking and to improve the appearance of the layby but had, after over a year’s waiting, still not received a quote. This would be to enable the Parish Council to consider going ahead themselves with the work.  CCllr Watson agreed to follow this up with Mr Major.

CCllr Watson also advised that it would be worthwhile for the Parish Council to raise this again with NYCC in a couple of years time if the parish council had been unable to organise some improvement in the meantime.

d.         Speeding Helperby Road – Burton Cottages The Clerk and Cllr Renfrew had had a site 

meeting with Nina Zastawniak of NYCC on 25 April.  A report and recommendation was now due.

e.    30mph signs Leeming Lane, Church Lane and Millings Lane The Clerk had now been   

informed that the signs would appear 3 months from 10 April, despite having received a copy of the legal order which established the 30mph limit (Leeming Lane) as of 3 March.

f.     Milby Waste Site proposals [This item was brought forward to the start of the meeting 

to enable CCllr Watson to report before leaving for another meeting] CCllr Watson

reported that there was no change in the expected timetable of meetings. He again pointed

out that the strength and professionalism of the local case against the Milby Lane site far outweighed anything at any of the other proposed sites.  He considered that the Officers would make a recommendation on site allocations in advance of the 24 June meeting of the Executive Committee and that possibly more than one site would be recommended for deletion from the preferred list.

Regarding the Planning meeting to discuss the Ogden application (still probably 15 July) CCllr Watson said that a site visit would inevitably take place in advance of the meeting and that he would try to find out when this would be.  Strictly speaking, despite the secrecy surrounding such visits, it would be normal practice for the applicant and any objectors to be advised of the details of a site meeting.

Cllrs agreed that the Clerk should contact County Hall to confirm that the Parish Council would wish to speak at the planning meeting.                                        ACTION CLERK

g.       Thornton Bridge Village signs The Clerk reported that he had had a site meeting with Nina Zastawniak of NYCC who had confirmed that £1500 in grant funding would be provided .  She would make recommendations for the three locations and then allow a period of three months for the utilities companies to comment.

h.       Grass Cutting – village green

There had been some concern about the late start on cutting this year by the contractor (Aidan Foster) and Cllr Parr had suggested that contingency arrangements should be in place in case the health/fitness of the current contractor resulted in a sudden deterioration of the service.  Cllrs were all happy with the level of service provided at present and with the contract price but it was agreed that the clerk would contact HBC for a quote from their maintenance dept just in case.   Two other quotes had already been received a year ago but it was unlikely that either company would be able to step into the breach suddenly should this become necessary.                                                              ACTION CLERK

i.         Litter Picking

Following another successful litter pick by some individuals on behalf of HBC’s  annual spring clean Langthorpe Parish council had raised with the clerk the idea of having a more ‘permanent’ joint parish team, with their own equipment and designated areas of operation.  It was agreed that the clerk should pursue this idea with Langthorpe.  Cllr McKenzie pointed out that there could be significant problems with insurance cover for people working on the roads on the parish council’s behalf. This would need to be investigated                                                                                             ACTION CLERK

j.         B6265/A168 Roundabout

As a point of information the Clerk reported that Boroughbridge Town Council had now been approached by the new owners of th Crown Inn at Roecliffe with a view to sponsorship of this roundabout. They had already approached Kirby Hill & District Council who had redirected them to County Hall.  Boroughbridge TC had now taken over from NYCC the responsibility for maintenance of all the other ‘Boroughbridge approach’ roundabouts on the A168, but the Kirby Hill one was the only one not in their council’s area.  As Kirby Hill Parish Council had already informed NYCC that it was not interested in taking over the maintenance of this roundabout this was now a matter between NYCC, Boroughbridge Town Council and any potential sponsor.

k.       NYCC Footpaths – revised routes Kirby Hill/Milby  Andy Hunter of NYCC had

informed the Clerk that the previously agreed revision to the East-West footpath along the northern edge of the new strip of woodland was now being revised again to go along the southern edge of the woodland.  Cllrs had no objection to this provided that the new route still joined the North –South footpath. This would probably necessitate stiles in and out of the woodland strip. Clerk to communicate this to Andy Hunter.            ACTION CLERK

l.         School out-of-hours deliveries.  Cllr Parr had raised the matter of very early morning

deliveries to the rear of the school, potentially a disturbance to residents at that end of the village. He had spoken to the headmistress who did not know what companies were involved.  Clerk to contact the school secretary to find out more.          ACTION CLERK

m.      Kirby Hill Gala 27 June 2009 Cllr Wilkinson had been asked  if the Parish Council would  support the Gala. Cllrs considered that individual councillors would probably be willing to offer help but that it was not really appropriate for the Council as a body to do so.  Cllr Wilkinson would pass on this information accordingly.

ACTION CLLR WILKINSON

 

 

 

 

 

8.                PLANNING

 

 

 

a.         Ogden – Milby Lane site  NY2007/0301/FUL

Waste transfer & recycling operation 100,000 tonnes pa.

Council’s objections had been agreed at meeting 17 December 2007 and sent to NYCC 18 December 2007.   Objections made available on parish website.

 

                b.      Newby Hall Estate and JC Lister Farms  6.57.5.D.FUL  08/00655/FUL

                         Farm Shop Leeming Lane. Erection of single storey front extension to form office and

         single storey rear and side  extension to form café

         APPLICATION WITHDRAWN

 

                c.      Townend – The Bungalow, Leeming Lane Kirby Hill  6.47.21.F.DVCON

                         Deletion of condition no.8 of Planning Permission 6.47.21.B.PA to allow private use

                        separate from caravan site.

                         The Parish Council had objected to this deletion.

                         GRANTED

 

The meeting closed at 9.10pm

 

 

 

 

NEXT MEETINGS -  MONDAY  14 July  2008   7.00pm

                                         MONDAY  15 Sept  2008   7.00pm

                                         MONDAY  10 Nov   2008   7.00pm

 

 

 

 

Martin Rae

Parish Clerk

14 May 2008

 

 

 

 

 

 

 

 

 

 

 

SIGNED……………………………………………………………..DATE……………………………..