A
meeting of the above Parish Council was held on the 12th January
2004 at 7.30pm in Coronation Hall, meeting room, in accordance with the Local
Govt. Act 1972, due notice having been given.
The meeting opened at 7.35pm.
PRESENT: - Mr M Rae (Chairman), Mr P
McKenzie (Vice-Chair), Mr L Proctor,
Mrs M Lister, Mr R Wilkinson, Mr C Merson, Mr G Owens. Mrs Y Jacobs (Clerk)
1) APOLOGIES: - Mr
G Parr, PC Mick Cooper
Mr Rae welcomed the councillors and asked if anyone wished to declare an
interest relating to the agenda or had receipt of gifts above £25.00.
Mr Owens declared an interest in items, 6c, & 7f.
2) MINUTES OF LAST MEETING
Resolved.
That the minutes of the meeting held on 20th November 2003, having
been copied and distributed be taken as read and confirmed and signed.
3) FINANCE AND SETTLEMENT OF ACCOUNTS
a) As of 12th January 2004 the a/cs stood at £1,239.55.
b) Receipt of Maintenance Grant from Hg. Boro. Cncl…………………£299.00
c) Receipt of Insurance Claim from Allianz Cornhill…………………….£94.00
d) Hire of room…………………………………………………………..£5.00
e) Payment on the 9th December 2003 for PWLB……………………….£728.67
f) Payment of Auditors A/c – Mazers………………………………….....£58.75
g) Clerks Fees,
November and December 2003…………………………£288.00
Clerks
expenses – telephone & postage…………………………..…..£30.28
h) Renewal of SLCC
membership……………………………………...…£64.00
It had been agreed by the councillors that the membership should continue.
Action:-Mrs Jacobs to settle all a/cs
4) CORRESPONDENCE
a) Welfare Benefits
Unit
Mr
Rae advised on this information
Action:-None
b) NYCC/NYPA
Consultation Meeting on Proposed Budgets
Mr Rae advised on dates should anyone wish to attend.
Action:-None
c) Harrogate Borough
Council Christmas Recycling
Mr Rae read this letter
Action:-None
d) Waste
Minimisation Campaign – Rethink Rubbish
Mr Rae read this letter
Action:-None
e) Harrogate Borough
Council – Sustainable Drainage
Mr Rae explained that new criteria would be coming into force in March 2004
relating to the provision of drainage on new building developments to prevent
flooding.
Action:-None
f) The Boundary
Committee for England –Recommendations for Unitary Local Govt. in N.Yorks
Mr Rae confirmed the three options which have been put forward for the proposed
change of structure in local govt in N.Yorkshire. After discussions, the
proposals for a council consisting of Craven, Harrogate and Richmondshire met
with approval of the councillors.
Action:- Mrs Jacobs to return
questionnaire to Hg. Boro.Council
g) Harrogate Borough
Council – Proposals for Referendum on Regional Govt. & Review of Local Govt
This was covered in the above item
h) Langthorpe Parish
Council – Revival of Joint Parish Council Meetings
Mr Rae advised that a letter had been received from Langthorpe PC. requesting
the revival of the above meetings on a 6 monthly basis. Mr Owens felt that
although this did not warrant additional meetings throughout the year, he
proposed that 2 councillors attend the meetings at Langthorpe Parish Council on
a rota basis.
Mr McKenzie seconded this.
Action:-Mrs Jacobs to write to Mrs Ward – Langthorpe Parish
Clerk
i)
Boroughbridge Community Care
Mr Rae read the letter from above, which thanked the PC. for the donation of
£30.00; he added that Kirby Hill residents do regularly benefit from their
support.
Action:-None
j)
Harrogate Borough Council-Electoral Roll
Mr Rae confirmed that the new Electoral Roll had been produced and reminded
councillors of all restrictions in its use. This is held by Mrs Jacobs
Action:-None
k) N.Yorkshire Fire
& Rescue Service – Questionnaire
The councillors completed the document, which will assist N.Y.Fire in
developing an “Integrated Risk management Plan”
Action:-Mrs Jacobs to send off questionnaire
l)
Jennings Brothers Plc – Blue Bell Inn
Mr Rae advised that Jennings, a brewery in Cumbria, were to take over the Blue
Bell Inn and was to carry out internal alterations. Mrs Jacobs had been unsure
if this was a listed building and had therefore contacted Harrogate Borough
Council for verification in view of the uniqueness of the cellars in this inn.
The councillors did not think that this was a listed building, although some
had heard that Jennings had wanted to carry out work on the cellars
Action:-Ongoing
m) Harrogate Borough
Council – Review of Parish Maintenance Grant
Mr Rae explained that as from this financial year, the Maintenance Grant would
have to be pursued by the individual parish councils once the grass cutting
season had been completed and a/cs settled. Harrogate would not be contacting
parish councils to remind of this system as in past years.
A questionnaire had been sent relating to the scheme, which Mrs Jacobs will
complete and return to Harrogate. Arrangements must be made to ensure that the
grant is applied for upon the settlement of the grass cutting a/cs. otherwise
this may not be received.
Action: -Mrs Jacobs to complete
questionnaire and diary for f/up of grant in October 2004.
n) NYCC Local Bus
Services, Ripon-Boroughbridge
A new timetable had been received as Harrogate Bus Company were giving up
several services, however these were being taken over by Arriva. The timetables
were passed to Mr Proctor as he occasionally receives queries for local
residents.
Action:-None
5) CLERKS/COUNCILLORS REPORTS MEETINGS
a)
Police Liaison
The current meeting for the above was taking place during this parish council
meeting; Mr Wilkinson had nothing to report
Action:-None
b)
Parish Meeting – date to be arranged
Mr Merson proposed that this should take place at 6.30pm in the main Hall,
prior to the Parish Council AGM and Parish Council meeting on the 10th
May 2004. This would be open to the public for the raising of any issues.
To be advertised in “Beyond the Pews”, Coronation Hall notice board, all parish
notice boards, Kirby Hill Website and Ripon Gazette.
Action: -Mrs Jacobs to arrange
advertisements of meeting, book the main hall and determine the procedures of
this meeting
Mr Owens to arrange information on the PC website.
c)
Langthorpe Play Area/106 Monies
Mr McKenzie reported that he had attended a meeting, which had discussed the
type of play equipment to be provided. He added that Langthorpe had plenty of
funding for this project and thought that this PC’s 106 monies would not be
required.
Action:-ongoing
6)
FUTURE UPDATES ON
ONGOING MATTERS
a)
B6265 Lay-by parking of overnight vehicles
Mr Owens advised that he had been in contact with NYCC, Fulford to progress the
Closure Order for this lay-by. It is envisaged that this would take approx. 4
months to sort out and ultimately this case would be passed to a magistrate for
confirmation of closure. This would eventually create a fee of several hundred
pounds.
Action: Mr Owens will prepare letter to
NYCC for Mrs Jacobs to send on PC. letter headed notepaper.
b)
MSA
Mr Owens updated the council on this issue. The Inspector’s report is due to be
completed in May 2004, whereupon this will then be passed to The Secretary of
State, Mr Prescott for his decision, which is thought will be known in another
year.
Action:-Ongoing
c)
Kirby Hill Broadband
Mr Owens confirmed that Broadband had its first customer in Kirby Hill and that
Kirby Hill Primary School was to be connected that week. The PC. are due to
learn in February whether they have been successful in their application for a
grant from Awards for All.
Action:-Ongoing
d)
Parish Website
Mr Owens confirmed that this working well with a high rate of “visitors” to the
site. Action:-This item is now to be
deleted from future agendas
e)
Road/Pavement Conditions In Kirby Hill
Mrs Jacobs confirmed that the pavement renewal issues in St Johns Walk and
Manor Drive were to be completed week commencing 19th January 2004.
NYCC advise that there are no plans to carry out any work on the village roads
in the near future.
Action:-Mrs Jacobs to diary to ensure
work completed
f)
Speeding Milby to Brafferton Bridge Road
NYCC have arranged a meeting with Mr Rae/Mr Wilkinson and Mrs Jacobs to discuss
this issue 25th February 2004. This is to take place upon completion
of an earlier meeting at Kirby Hill School.
Action: -Mrs Jacobs to bring all
relevant case papers and confirm to each party the date of meeting.
g)
Parking – Kirby Hill Primary School
This ongoing problem with parent parking outside the school has again been
raised by Mrs Warburton and Brian Watson (NYCC, Fulford) after a recent
complaint from a local resident opposite the school.
Action: -Mrs Jacobs to arrange a meeting
at school with Mrs Warburton,
Mr T Greaves – Accord manager, Mr B Watson, Mr M Rae and
Mr R Wilkinson for 3.00pm 25th February. Mrs Jacobs to attend with
all relevant case papers
h)
Village Benches Revarnishing
Mr McKenzie confirmed that he will attend to this project when the weather
improves.
Action: - delete from agenda until May
(improvement of weather) – Mrs Jacobs to diary.
i)
Public Stiles – Kirby Hill
Mrs Jacobs confirmed that NYCC are still dealing with two stiles under query in
Mrs Ellis’ field; this is progressing and NYCC hope to be able to finalise
these matters in the near future.
Action: -Ongoing
j)
Road Rear of Village Green
Mr Rae advised that Mrs Jacobs had written to NYCC, Education Dept, requesting
maintenance assistance with this lane as it is primarily used by those
attend/visiting school. She confirmed that a letter from NYCC, Building Design,
had in 1998 stated that this lane would not be used as vehicular access to the
school site.
Action: -Ongoing
k)
Village Design Statement – Kirby Hill
Mr Owens confirmed that he is dealing with this project and looking to recruit
approximately six residents in Kirby Hill to participate as a working group. He
has requested, within the next week, names of residents who may be interested
in this project: Mr Owens will then arrange a meeting for those involved.
Action: -to contact Mr Owens with any
names. – Ongoing
l)
Boroughbridge Partnership Investment Prospectus
Mr Rae explained the up to date situation with this group, although this PC is
not yet affected.
Action: -Ongoing
m)
Home Office Information on “Reckless Drivers”
As a result of a local resident visiting the Parish Council meeting on the
20th November 2003 to complain about a local youth driving
recklessly in Kirby Hill, Mr Merson brought a newspaper article to the
attention of the council. This, together with an email which Mrs Jacobs had
received from the SLCC advised on the Home Office initiative to “Drive
Criminals Off The Road”. It is hoped that these new measures will help to stop
boy racers driving recklessly in parks and housing estates. This is highlighted
under the Police Reform Act 2002.
Action: - Mrs Jacobs to contact the
resident and show him this relevant information.
7) PLANNING
a) A G Soutar: - 18
the Grange, Kirby Hill. Erection of 1st floor side extn. (Revs’d
Scheme)
Agreed by Harrogate Borough Council
b) The Crown Estate
– Thornton Manor Estate. Thornton Bridge, Helperby. Refurbishment/Conversion of
Agric. Buildings
Appeal to Harrogate Borough Council
c) Mr H L
Gutteridge. Rear of St Johns Walk, Kirby Hill. Erection of stable/hay store.
The PC did not object, but wished to
comment
d) Mr Mrs Preston.
Rosedene, Milby. Erection of a 2 storey side extn. & rear extn. with first
floor balcony to rear.
The PC. did not object
e)
M G Fowler. The Larches, Church Lane, Kirby Hill. Outline application
for erection of 1 dwelling with access considered
The PC objected
f)
Mr G Owens. Kirkway, Church Lane, Kirby Hill. Erection of a single side
extn. incorporating integral garage & conversion of roof space to form
addl. living accommodation with erection of 2 rear dormer windows.
Mr Owens left the meeting whilst this was discussed.
The Parish Council did not object, but
wished to comment
Date of Next Meeting 1st
March 2004 – 7.30pm
The
meeting closed at 9.25pm
SIGNED
DATED