KIRBY HILL & DISTRICT PARISH COUNCIL

(Incorporating: Kirby Hill, Milby,Thornton Bridge, Humberton and Ellenthorpe)

 

A meeting of the above Parish Council was held on 10th September 2007 in the Coronation Hall, Milby, in accordance with the Local Government Act 1972, due notice having been given.  The meeting opened at 7.00 pm. 

 

Present:  Cllrs. Smailes [Chairman], Helliwell, Merson, Parr, Wilkinson, DCllr Wilson,  Clerk- M. Rae

 

1.             Apologies:  CCllr  J Watson, Cllr Lister, Cllr McKenzie, PC Chris Powell

 

2.             Code of Conduct:  Cllr Wilkinson expressed an interest in agenda item 7d

 

3.             Minutes  of the previous meeting on 16th July 2007 and special meeting 6th Auust had been copied and distributed  prior to the meeting. They were accepted as a true record and duly signed.

 

4.             Finance/Accounts

a.        current balance in hand Ł2,529. 

b.       Rent of room to pay  Ł5.50

 

5.             CORRESPONDENCE

 

a.        HBC Electoral Office – Humberton vacancy. Authorisation from HBC to co-opt to this 

vacancy.  Mary Renfrew, resident of Humberton, was at the meeting and agreed to be co-opted.  Signed Declaration of Acceptance. Clerk to complete necessary paperwork with HBC                                                                                                            ACTION CLERK

b.    HBC Electoral Office – Review of Polling Districts/Stations   Survey forms handed out 

        to councillors for completion and returned to clerk for forwarding to HBC

                                                                                                                                     ACTION CLERK

c.    HBC Consultation with Parish Councils  Kirby Hill in Group 2 Meeting at Aldborough 

        Village Hall on 3 October.  Cllrs Wilkinson and Renfrew agreed to attend but there were

        no items to put forward for the agenda.  Cllr Renfrew suggested the issue of traffic

       calming in Humberton but it was agreed to discuss this with NYCC Highways in the first   

       instance. Clerk to arrange a site meeting with Ken Major(NYCC), the Chairman and Cllr   

       Renfrew.                                                                                                 ACTION CLERK

d.    HBC Parish Training Event 26 Sept  Confirmation that Clerk and Cllr Widdows would

       attend this.

e.        NYCCllr John Watson Flashing speed signs, briefing note.  The information that such

       signs were less expensive than at first thought, especially if solar powered, was noted. As 

       was the information that if NYCC approved the installation, against its tough criteria for

       such signs, up to 100% funding from the county was possible.  Cllrs agreed to take no

       further action at this stage.

f.         HBC 2007/8 Performance Targets – leaflet circulated amongst Cllrs.

g.       HBC Consultation on Licensing Policy Statement   Clerk to email relevant website details to Cllrs to enable them to comment.  Clerk to co-ordinate response by end of October if any comments.

h.       HBC Local Government Newsletter – Information on renewed efforts to enhance two-tier working following the failure of the bid for unitary government in N. Yorks.

i.         HBC New Code of Conduct – Requirement for the council formally to adopt the new (revised) Code and to advertise in press.  Code adopted by council as of the meeting’s date (10 September 2007). Clerk to arrange with HBC for press advert.  Cllrs also unanimously agreed to opt in to clause 12(2) about meeting attendance and prejudicial interests.                                                                                                         ACTION CLERK

                        Clerk handed out Registration of Interests forms for all Cllrs to complete within 28 days

                      of adoption date (10 Sept).  These to be returned to clerk for copying before originals   

                      lodged with HBC Monitoring Officer                                                    ACTION ALL CLLRS

                        Clerk also handed out copies of the new code for councillors’ retention.

j.         NYCC Closure of Post Offices – Consultation  Advance warning of consultation to take place over six weeks starting sometime in October. Closure of 2500 offices proposed.

               

6.             CLERK’S/COUNCILLORS’ REPORTS

 

a.         Police Liaison:  Cllr Wilkinson reported that the scheduled meeting had been postponed. The clerk informed Cllrs that PC Chris Parnell had mentioned to him that the Boroughbrige complement of officers would rise from 3 to 5 very soon.

b.         HBC LDF Consultation The Clerk reported on the recent meeting in Ripon Town Hall,

        which was unsatisfactory but following which he would, with the councillors’

        endorsement, contact HBC again to reiterate that the land at Milby behind the Coronation

        Hall had been proposed by Kirby Hill & District Council for mixed employment/housing

        use.  The HBC summary of earlier consultations had not made this clear.

        This item was taken first on the evening’s agenda to enable DCllr Wilson to input on

        HBC’s recent sending out of two further LDF Consultation Documents (Core Strategy

        and Homes for Local People). DCllr Wilson stressed the importance of enabling all Cllrs

        to view these documents and the clerk will circulate them and co-ordinate any parish

        council response by the 19 October deadline.                                        ACTION CLERK

        The Clerk briefly outlined some of the content of the documents, especially the key

        strategies on affordable homes and the proposed changes for developments of single  

        home sites and sites for two or more homes – also the proposals for 100% affordable

        homes for local people on rural exception sites.  DCllr Wilson explained how HBC’s 

        Housing Needs Assessment, in which KHPC parishes show a need for 16 affordable

        homes, had been carried out.

c.         Joint Parish Council  The Clerk reported that the next meeting was on 13 September

        and that no Kirby Hill and District councillors would be able to attend.  The HBC LDF

        would  probably form a large part of the meeting’s discussions.

d.     NYCC Transportation Workshop 25 July   The Clerk reported that this very well

        attended meeting had raised a number of issues for NYCC to address. Top of the list and

        everyone’s first priority was improved parking facilities at Cattal station. Details of other 

                       issues are available from the Clerk.

e.     Yore Vision – The Clerk reported on the progress of the Walks/BB Interpretation &

        Signage project for which match funding was being sought. The Langthorpe/Milby/

        Kirby Hill circular walk would now be described on boards in the Langthorpe Picnic 

        Area.  Parish Councils in which boards were to be placed had received letters from the

        project asking for funding assistance.

f.         Coronation Hall The planning application for the extension had been fully supported by

        Kirby Hill and District Parish Council and the Clerk had written to the Hall Committee 

        Chairman, Les Gill, to that effect.  Such a letter was requested as part of the Committee’s

        efforts to secure grant funding towards the cost.

 

7.             ONGOING/OTHER MATTERS

               

a.        Village Design Statement : Jo Buffey, Development Officer at the Yorks Rural

        Communities Council will come to the next meeting (12 Nov) to talk about Parish Plans.               

b.     Play Area/kickabout   Langthorpe Parish Council had provided a breakdown of annual

        running costs, including insurance. Total  Ł1474.  Cllrs wanted further information on

        why HBC was not to be involved in the maintenance/upkeep before discussing what level

        of contribution KHPC might be willing to make.                                 ACTION CLERK

c.     Parking/Speeding Leeming Lane -  30mph limit signs still scheduled to appear in the 

        autumn. Clerk had received a letter from a resident on the Grange development urging

        reduction in limit and had responded that the parish council had already secured such a  

        change.

d.     B6265 Layby – Still awaiting revised estimate from Ken Major (NYCC)

e.     Kirby Hill Church Lane 30mph sign -  Ken Major had submitted proposals which

        would involve erecting the signs in Church Lane and Millings Lane at points where 

        intrusion on the grass triangle would be necessary. He was aware that this would not

        be acceptable to councillors and was in process of seeking police opinion on having the 

        signs farther back from the church. Clerk to chase.                              ACTION CLERK

f.         NYCC Minerals/Waste – Milby site  This item brought forward to beginning of meeting to enable DCllr Wilson  to comment on HBC’s response, which had been similar to response submitted to NYCC  by the Clerk i.e. major concerns about potential traffic movements and damage to environment/residential amenity.  The Clerk had responded to NYCC in line with decision made at special meeting on 6 August. The Clerk  reported that Boroughbridge Town council  had also made similar objections/comments.

KHPC’s submission had also made the point that this land had been proposed by the parish council in an earlier HBC LDF consultation as mixed employment/residential use and that waste transfer would not be suitable for such a mix. (See also 6b)

 

8.             PLANNING

               

                a.             Crown Estate Thornton  Bridge  6.36.6.B.FUL  05/01597/FUL

                Refurb & Extension to 1 dwelling and conv. of agric bldgs   to form 3 dwllgs.

                Erec of garage block inc 2 dble garages and 1 det dble garage..

                STILL IN PROCESS    

b.             Preston – Rosedene  Leeming Lane  Milby  6.57.60.A.FUL   07/03679/FUL

Erec of two storey side extension. At its meeting on 6 August the council decided not to support nor object to this application but to make the comment that the neighbouring property’s privacy might be jeopardised.

The owner of the neighbouring property had subsequently seen the Clerk who had shown her and a friend the plans and had urged her to make her own comments to HBC.  She had also seen Cllrs Merson and Helliwell, such was her concern.

She was told that the Parish Council’s own comments had referred to potential loss of privacy.  Cllrs agreed there was little more the parish council could do.

b.               Kirby Hill & Langthorpe Community Hall Committee  Community Hall Milby

6.57.36.C.FUL  07/04147/FUL

Erec of single storey extension.

Cllrs had given this application their full support at the meeting on 6 August.

                d.             Rigby 3 Market Hill Milby 6.57.46.B.FUL   07/04226/FUL

                                Erec of single storey side extension

                                No objection from Parish Council                                ACTION CLERK

e.           England  Thornton Manor Thornton Bridge 6.500.258.A.FUL

07/03214/FUL

Erec of 2m high wall with 1.8m entrance gates

GRANTED

 

The meeting closed at 9.25pm     

           

NEXT MEETINGS  7.00pm   Mon 12 Nov, Mon 14 January 2008,  Thurs 6 March,

       Mon 12 May*, Mon 14 July, Mon 15 September, Mon 10 November

 

*possibly subject to change depending on elections timetable

               

                                PARISH MEETING  to be fixed for sometime in APRIL 2008

                               

 

               

Martin Rae, Clerk, 12 September 2007

 

 

 

 

 

 

SIGNED……………………………………………………….………DATE……………………